Time Entry ClerkUniversity of Victoria • Victoria, Capital Regional District, CA

No longer accepting applications

Time Entry Clerk

University of Victoria • Victoria, Capital Regional District, CA

8 days ago

Job type

Full-time

Job description

Time Entry Clerk

University of Victoria

Responsibilities

Accurately code and key timesheet payments in accordance with campus collective agreements, university policy and procedure, labour standards and HRSDC regulations; provide customer support to Department and Web Time Entry users; prepare Records of Employment and maintain employee records; and respond to enquiries by Faculty, staff and external stakeholders.

Skills

Proficiency with MS Windows Office Suite
Intermediate skills in creating and maintaining excel spreadsheets
Advanced keyboarding skills with a minimum typing speed of 50w.p.m

Specialized Knowledge / Education

High school graduation

Completion of Payroll Compliance Practitioner (PCP)

Completion of recognized accounting courses toward a certificate or diploma program highly desirable

Experience

Considerable payroll experience preferably obtained from a large, unionized environment

Previous experience with Banner HR system highly desirable

Demonstrated in-depth knowledge of Employment Standards regulations

Applied knowledge of campus collective agreements considered an asset

Thorough knowledge of principles, practices and methods of payroll and office procedures including document processing and records management

An equivalent combination of education, experience and / or training may be considered

Personal Excellence / Abilities

Applies an in-depth knowledge to a variety of moderately complex processes and procedures

Coordinates various records requiring the application and interpretation of University policies and procedures, diverse laws, regulations and collective agreements

Reviews data and information for accuracy and completeness using multiple guidelines from a variety of sources

Efficiently performs tasks with attention to detail under extremely tight deadlines

Performs research, data collection and analysis of information assimilated

Understands software used to perform day-to-day functions

Uses established filing and data systems, functions and / or procedures

Office Technology

Accurately keys 50 wpm. for high volumes of data input that includes a significant proportion of numerical data

Integrates varying software applications and systems for information and records purposes

Selects, understands and fully applies a variety of features in software programs, databases, information systems and specialized equipment

Utilizes, reconciles and manipulates data from different software systems

Problem Solving

Identifies problems and seeks information from appropriate sources to find solution

Recognizes, defines and resolves non-standard problems using established procedures, practices, and payroll knowledge

Resolves recurring issues and problems as well as unique situations

Serves as a resource for others in resolving unprecedented, non-standard issues and problems

Communication – Verbal

Communicates information clearly to staff, clients and / or public about services, processes and procedures using established guidelines in all matters related to payroll operations

Communicates expectations to other employees which may include formal / informal training

Understands when it is appropriate to release confidential information or to whom to refer questions

Presents ideas in a clear, concise, organized manner while maintaining composure and tact in difficult and / or emotional situations

Communication – Written

Composes, organizes and conveys ideas logically

Independently compiles, analyzes, assimilates and composes information requiring in-depth knowledge and interpretation into varied or non-standard formats with responsibility for content review, accuracy, quality and timelines

Provides clear and concise answers to requests for general information using appropriate grammatical phrase structures

Records and documents information accurately

Organizational Awareness

Understands the organizational structure as well as key resources within the University

General

Ability to work under pressure

Applies exceptional organizational skills to prioritize workload

Handles sensitive situations with tact and diplomacy

Maintains employee confidentiality and confidence

Provides outstanding customer service

Responds well to continuous change, frequent interruptions and changing priorities

Works well both independently and as part of a team

Other

Some bending, lifting and reaching required.

Senior level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Higher Education

Location

Victoria, British Columbia, Canada

Contact

For inquiries, contact the University of Victoria Human Resources Department.

#J-18808-Ljbffr

Create a job alert for this search

Entry Clerk • Victoria, Capital Regional District, CA

Similar jobs

Data Entry Clerk -Remote Part Time

Lave Auto Optimum • Victoria, British Columbia, Canada

Remote

Full-time +1

This is a full-time on-site role for a Front Desk Representative.The Front Desk Representative will be responsible for performing receptionist duties, answering and directing phone calls, providing...Show more

Last updated: 30+ days ago • Promoted

Security Guard - Full-time and Part-time

Commissionaires Victoria, The Islands And Yukon • Victoria, BC, Canada

Full-time +1

Ready to make a difference? Join Commissionaires, Canada’s premier not-for-profit security company.With over 90% of our revenue reinvested into our team members and voted as one of Forbes Can...Show more

Last updated: 30+ days ago • Promoted

Sports - Customer Experience Associate

Canadian Tire Hillside (Store 365) • Victoria, BC, Canada

Full-time

Canadian Tire has been around for 100 years, and we see the reason why every time we come to work.Our amazing team at Canadian Tire Hillside has been working together and serving our community with...Show more

Last updated: 30+ days ago • Promoted

Room Attendant, Full-Time, Seasonal May to October 2026

AccorHotel • Victoria, BC, Canada

Full-time

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2024 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour.A Fo...Show more

Last updated: 15 days ago • Promoted

Math Private Tutoring Jobs North Island, Sunshine Coast, and Southern Gulf Islands

Superprof • North Island, Sunshine Coast, and Southern Gulf Islands, Canada

Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

Last updated: 30+ days ago • Promoted

Arithmetic Private Tutoring Jobs North Island, Sunshine Coast, and Southern Gulf Islands

Superprof • North Island, Sunshine Coast, and Southern Gulf Islands, Canada

Full-time +1

Last updated: 30+ days ago • Promoted

Reception + Retail Associates

Tommy Gun's Original Barbershop • Victoria, BC, Canada

Full-time +1

Exciting Opportunity : Join our Team at Tommy Gun's Victoria!.Tommy Gun’s is on the hunt for dynamic and enthusiastic individuals to fill the crucial roles of Front Desk Reception + Retail...Show more

Last updated: 30+ days ago • Promoted

Housekeeping Position on James Island

Maple Leaf Manufacturing Ltd • Saanichton, BC, Canada

Full-time +1

We are a private luxury property looking for individuals to work with our existing Housekeeping Team.Join our friendly team for the summer on James Island, located less than 3km off the coast of Si...Show more

Last updated: 30+ days ago • Promoted

Entry Level Marketer - Part Time

ER Contracting • Victoria, BC, Canada

Part-time

Now hiring new marketers in Victoria! We are looking for self-motivated, outgoing, and positive people who can work part-time for the summer. No previous experience is required, and full training wi...Show more

Last updated: 29 days ago • Promoted

CRCL Crisis Responder(Experiential)- Thursday to Saturday - PT

AVI Health and Community Services • Victoria, BC, Canada

Part-time +1

Job Description : \n\nAVI Health & Community Services (AVI) increases health equity by providing highly responsive, harm reduction -based HIV, hepatitis C, substance use, sexual health, mental he...Show more

Last updated: 20 days ago • Promoted

CASHIER - Cedar Hill

Tim Hortons • Victoria, BC, Canada

Full-time

Cedar Hill location - 3749 Shelbourne St.EARLY MORNINGS , MID AND AFTERNOON SHIFTS ARE OPEN.Whether you are the very first person our guests encounter, or produce the best loved bakery items that o...Show more

Last updated: 20 days ago • Promoted

Data Entry Clerk Work From Home - Part-Time Focus Group Participants (Up To $850 / Week)

Apex Focus Group Inc. • Victoria, BC, Canada

Remote

Full-time +1

Job Title : Data Entry Clerk Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850 / Week). Our company is seeking individuals to participate in Natio...Show more

Last updated: 30+ days ago • Promoted

CRCL Coordinator- 30 hours- Thursday to Sunday- ROI

AVI Health and Community Services • Victoria, BC, Canada

Part-time

AVI Health & Community Services (AVI).HIV, hepatitis C, substance use, sexual health, mental health, and other community health services, and is informed by the voices of people with living exp...Show more

Last updated: 20 days ago • Promoted

Full Time Car Wash Attendant

Hertz • North Saanich, BC, Canada

Full-time

We are looking for a full time Car Wash Attendant who takes pride in their work and drives customer satisfaction.If this is you, and you’re ready for your next destination, then you have crui...Show more

Last updated: 29 days ago • Promoted

Retail Sales Associate Part Time

PetSmart • Victoria, British Columbia, Canada

Full-time +1

PetSmart does Anything for Pets – JOIN OUR TEAM!.Retail Sales Associate Part Time.At PetSmart, Anything for Pets begins with our people. Every associate plays a vital role in creating meaningful exp...Show more

Last updated: 2 days ago • Promoted

Loss Prevention Associate MAYFAIR

Uniqlo Canada • Victoria, BC, Canada

Full-time

Job Title : Loss Prevention Associate.Location : UNIQLO Mayfair Shopping Centre (Victoria Island, BC) .Reporting to : Area Loss Prevention Manager (+ Store Manager). UNIQLO is a brand of Fast Reta...Show more

Last updated: 30+ days ago • Promoted

English Private Tutoring Jobs North Island, Sunshine Coast, and Southern Gulf Islands

Superprof • North Island, Sunshine Coast, and Southern Gulf Islands, Canada

Full-time +1

Last updated: 30+ days ago • Promoted

Automotive Parts - Customer Experience Associate

Canadian Tire Hillside (Store 365) • Victoria, BC, Canada

Full-time

Automotive Parts - Customer Experience Associate.Canadian Tire has been around for 100 years, and we see the reason why every time we come to work. Our amazing team at Canadian Tire Hillside has bee...Show more

Last updated: 30+ days ago • Promoted