Executive Assistant

Who We Are

We are BC’s largest Insurance Broker and looking for individuals to grow with us! A career at HUB means your career opportunities are endless. From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned within the industry, and we value our people. Helping our clients protect what matters most is crucial to who we are, and we are on the lookout for those who share the same passion.

What We’re Looking For

We are seeking an Executive Assistant to support our Chief Sales Officer and Executive Management Team. This position is based out of our downtown Vancouver office.

We are looking for an independent self-starter who is resourceful and takes initiative to execute tasks in an efficient and streamlined manner; You are encouraged to recommend best practices for managing administrative and operational duties effectively. You must thrive in a dynamic and ever-changing landscape. Your foresight can prevent problems before they even arise, but if problems do come up, then you have a natural ability to independently assess the situation and find a solution.

Requirements

• 2+ years of experience in a similar role supporting others at the executive level
• Experience upholding high standards of ethics and confidentiality while handling sensitive information
• Must be highly organized, proactively anticipate needs and provide confident, structured support.
• Comfortable offering firm guidance to keep the Chief Sales Officer aligned with key priorities.
• Must be highly efficient in calendar management, including coordinating multiple schedules, prioritizing commitments & anticipating conflicts before they arise.
• Can organize, prioritize, and work in a fast-paced, dynamic environment with ever- changing prioritiesHighly detail-oriented individual who works with a great level of accuracy
• Strong client servicing skills; able to build rapport and relationships to better understand and support their internal partners and their needs
• Strong verbal and written communication skills
• Tech-Savvy: Proficient in MS Office (Outlook, Word, Excel, PowerPoint) with experience using pivot tables, V-Lookups, and Excel formulas
• Post-Secondary education
• Insurance industry experience
• An independent self-starter who can solve problems and effectively execute tasks with confidence and diligence
• Honest and transparent individual who communicates with candor
• Motivated individual who is looking to build a long-term career with HUB
• Strong team player who can coordinate and collaborate well with others
• Ability to exercise good judgment, show initiative and be proactive

A Day in the Life

• Provide direct administrative and office management support to Chief Sales Officer and Executive Management Team as directed.
• Maintain work schedule and calendar for the Chief Sales Officer.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Source and book venues, transportation options, and all other event needs
• Coordinate and order catering for multiple office events/meetings
• Meeting Coordination and Management (On-site and Off-site)Schedule, plan and organize meetingsSet up and take down meeting roomsPrepare meeting agendas, minutes
• Convert data to visual presentations (PowerPoint, Word, Excel, etc.)
• Prepare reports, letters
• Provide administrative support as required for day-to-day business operations or special projects
• Submit expense reports via Oracle
• Coordinate & book travel via Concur and other platforms
• Other duties and responsibilities as assigned

What We Offer

• Competitive compensation
• Company matching RRSP contributions
• Tuition financing and career-related training and development
• Customizable flexible benefits options for you and your family
• Mental and physical wellness initiatives
• A positive, collaborative and team-oriented environment
• Ongoing personal and career development

Our Culture Starts with You

• We are looking for SELF-STARTERS with an ENTREPRENEURIAL mindset who will take OWNERSHIP of their business
• We want you to be INNOVATIVE and open to sharing your ideas
• You work with URGENCY while providing a high level of PROFESSIONAL SERVICE towards our customers, communities, & colleagues.
• You are a TEAM PLAYER who positively impact those around them; We MOTIVATE each other to GROW TOGETHER
• You work with a high degree of INTEGRITY and ACCOUNTABILITY

If this sounds like a place you want to be or want to talk to us about the role and opportunities, contact us or apply now. To find associated positions at our HUB simply search myHUBbc as a keyword in the search bar on our !

Department Business OperationsRequired Experience: 2-5 years of relevant experienceRequired Travel: No Travel Required

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