Temporary Human Resources Assistant Operations Department

M.A.S.S. NOTICE OF TEMPORARY VACANCY

Position: Temporary Human Resources Assistant - Operations Department

Salary: Band 2: $33.59 - $40.06 per hour 4% vacation pay

Location: Human Resources (Operations department) J.W. Singleton Education Centre

Work Schedule: 35 hours/week 12 months/year

Start Date: As Soon As Possible to August 31 2026

Position Summary:

Reporting to the HR Manager of Operations the successful applicant will provide assistance to the HR Operations and Staffing and Recruitment department in processing high volume of police check renewals as per the implementation of the revised Ontario Regulation 298/25 . The successful applicant would be dedicated to ensure the board meets its obligations under the new regulation.

The HDSB follows a Work from Home Administrative accordance with this Administrative Procedure and with the approval of the immediate supervisor employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board.

Key Responsibilities:

• Communication with employees via email and phone calls

• Managing and tracking the collection and verification of the Vulnerable Sector Checks (VSC) and Criminal Record and Judicial Matters Checks (CRJMC)

• Following-up and managing late submissions

• Providing reports to the appropriate managers for conviction adjudication

• Reviewing and maintaining confidential documentation

• Other duties as required by the OPS Department

• Ensuring data is correctly entered into the HRIS system and in a timely manner

Qualifications:

Minimum Requirements:

• College Diploma - Human Resources Management or a related field

• Two years of general Human Resources experience

• Strong Microsoft Office (Word Excel Access)

• Familiar with Google suite of products

• Analytical and Problem Solving

• Ability to maintain the highest level of confidentiality while providing administrative support

• Excellent organizational skills with an ability to multitask

• Strong oral and written communication skills

• Customer service focus

• Highly effective time management skills with the ability to prioritize workload

Preferred Requirements:

• 2 to 4 years of Human Resources experience in a complex multi-union public-sector environment

• Working towards CHRP

• Familiarity with the Human Resources Information Systems

Applications along with your resume and other supporting documents must be submitted through Apply to Education by 4:00 pm on Wednesday February 11 2026.

Job Category: Management & Professionals - Job Code #

Memo - AI Use in Interviews

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

Applicant Self Identification Questions:

As part of the recruitment and selection function the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code HDSBs Teacher Hiring Practices Administrative Procedure HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in compliance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. In accordance with HDSBs Employment Equity Policy personal information collected on this form will aim to achieve an inclusive diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298 Operation of Schools General) and any applicable collective agreement provisions the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants additional experience lived experience skills backgrounds and perspectives; and

• granting first consideration where the skills ability and qualifications of the applicants are relatively equal to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards 2017). Questions about this collection may be directed to Dixon Mohammed - Manager Recruitment Selection and Staffing at .

Accommodation:

Upon request we will provide reasonable accommodations for candidates who have temporary or permanent disability or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.