Labour and Employee Relations Coordinator - Temporary, Full-time

Job Details

Employment Status : Temporary, Full-time (1.0 FTE). Program Name : Labour Relations. Number of Hours Bi-Weekly : 75. Work Schedule : Days. Anticipated End Date : July 2027. On Call : No. Existing Vacancy : Yes - we\u00A0\u2019re currently hiring candidates for an existing vacancy in this position.

Job Summary

The Labour and Employee Relations Coordinator provides a wide variety of labour and employee relations support to the Senior Director of Labour and Employee Relations and all Labour and Employee Relations Officers (LRO), in collection and maintenance of qualitative and quantitative data including all VON collective agreements in order to inform and monitor Labour and Employee Relations (LR) policy, strategy and service. The Coordinator also provides assistance in the preparation of negotiation proposals and supports collective agreement negotiations in matters before arbitration panels and the Labour Relations Board.

Key Responsibilities

• Provides first level collective agreement interpretation and administration providing accurate and timely information to questions from employees and VON leadership.
• Performs environmental scan and research for bargaining strategies.
• Handles collective agreement administration to ensure all compliance standards are met on an ongoing basis.
• Acts as a first point of contact for all legal administration of labour files.
• Maintains internal database of all VON collective agreements (CAs) as accurate and current CAs are essential for bargaining, the development of strategies and as a reference for stakeholders (Labour and Employee Relations and Operations).
• Develops and maintains all grievance and arbitration files.
• Researches and develops documentation for labour and employee matters, including investigations as directed by Labour and Employee Relations (LR) staff.
• Works with the LRO and other HR colleagues to provide information, answer enquiries and ensure data records are accurate and maintained.
• Maintains working knowledge of provincial labour legislation and best practices and contributes to changes to VON policies and practices as required.
• Participates in LR projects and initiatives.
• Drafts Step 1 grievance responses.
• First respondent to inquiries from the Ministry and outside agencies.
• Facilitates the implementation of collective agreement changes in conjunction with the Senior Director and the LROs.
• Initiates and assists in the process of employee compensation changes and the associated data processing.
• Maintains copies of all SAP Administration Forms for record-keeping purposes.
• Efficiently maintains accurate data in both the SAP and Procura systems.
• Maintains and distributes staffing and employee seniority lists.
• Responds to requests for information from employees, such as confirmation of employment, hours and seniority.
• Participates and supports the Senior Director in collective agreement negotiations, when required.
• Assists with investigations and fact-finding, when required.
• Participates in policy and LR process and practice interpretation as required.
• Other duties as required.

Common Responsibilities

External and Internal Relationships

Education, Designations and Experience

Skill Requirements

Other Requirements

Working conditions and physical demands : This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

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