Bilingual Office Administrator & Support Specialist

Job Description

Altis Recruitment is seeking a Bilingual Office Administrator & Support Specialist to join our growing team in Ottawa, ON!

This is a permanent, full-time position requiring 4 days onsite per week (sometimes 5, if needed). The core hours are 8am to 5pm, with some variability needed depending on events occurring at the office. This individual will work directly with the Senior Director of Communications & Engagement, as well as the VP of Compliance & Support Services.

As the Office Administrator & Support Specialist, you will play a pivotal role in ensuring the smooth operation of our office environment while providing exceptional support to our team members and visitors. This dynamic position requires a high level of engagement, strong organizational skills, and the ability to handle various tasks efficiently. You will be responsible for maintaining a welcoming atmosphere, coordinating office logistics, and providing administrative assistance to ensure the seamless flow of operations. Main Responsibilities : Office Administration & Reception

• Welcome and assist visitors, creating a positive and professional first impression.
• Maintain the cleanliness and organization of the office space (3 floors)
• Maintain kitchen cleanliness; ensure dishes are either in the dishwasher or put away, load and unload the dishwasher, maintain a clean fridge
• Coordinate and schedule meetings for internal and external meetings or events.
• Ordering food and special / office supplies,
• Provide support on site, greeting guests, answering general inquiries, etc.
• Manage incoming and outgoing mail and packages.
• Ensure office supplies are adequately stocked and place orders as necessary.
• Collaborate with facilities management to address office maintenance or repair needs.
• Ad-Hoc requests such as but not limited to :  documentation support, reporting, auditing, filing, data entry

Candidate Language Assessments : (60-min commitment per day)

Phone Reception :

Qualifications :

This role offers a unique opportunity to contribute to a welcoming and efficient office environment while supporting our team members and clients. If you are a proactive and energetic individual with a passion for providing exceptional service, we encourage you to apply!