Administrative Coordinator

Job Description

Administrative Coordinator

The Canadian Bar Association, Saskatchewan Branch

Experience :

• Minimum of 3 years in administrative / office roles or a combination of post-secondary education and office experience.
• Must reside in Saskatchewan.

Salary Range :

41, - $46, annually

Job Summary :

The Canadian Bar Association (CBA) is a national legal professional association with branches in every province and territory. CBA is committed to protecting the rule of law, the independence of the judiciary and the Bar, improving laws, the justice system, and access to justice. We uphold equality, diversity, and inclusiveness in the profession and justice system and are committed to reconciliation with Indigenous Peoples in Canada. The Saskatchewan branch supports over members, carrying out the mission of CBA in Saskatchewan.

As the Administrative Coordinator, you will report directly to the Executive Director, serving as their representative. Your primary responsibilities include being the initial point of contact for our members, handling phone calls, and managing emails. This role is fully remote, requiring a dedicated and secure workspace in your home. The position follows a Monday to Friday, 8 : 30 am to 4 : 30 pm schedule (with some flexibility). Occasional evening work and travel may be necessary, compensated with time off in lieu. You will also represent the organization at various events, always upholding professionalism and discretion due to the potentially sensitive nature of the information you handle.

Primary Duties & Responsibilities :

Direct phone and email inquiries to the appropriate personnel.

Respond accurately to general information requests.

Update website content and design and distribute a bi-monthly e-newsletter.

Maintain and ensure the accuracy of membership databases.

Participate in organizational events and carry out assigned tasks, which may involve travel within the province.

Coordinate and track Legal Directory sales.

Assist the Executive Director in disseminating information to the Board, Council, and Members.

Track volunteer engagement and oversee the Branch Annual Report.

Required Skills & Knowledge :

3 years in administrative / office roles or a combination of post-secondary education and experience.

Must reside in Saskatchewan.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Familiarity with Adobe Pro and editing functions preferred.

Ability to work autonomously and manage workload efficiently.

Strong organizational skills with keen attention to detail, including proficient proofreading abilities.

Excellent written and verbal communication skills.

Experience working with a Board of Directors is advantageous.

Potential for career advancement.

Personal Characteristics :

Uphold ethical behavior both in-office and publicly, reflecting positively on yourself and the organization.

Foster positive relationships internally and externally to achieve organizational goals.

Communicate effectively through clear, timely, and appropriate channels.

Focus on understanding and meeting member needs within organizational parameters.

Make informed decisions that align with the best interests of the organization.

Problem-solve by identifying issues, gathering relevant information, and proposing solutions or resolutions.

Application Process :

We will review applications as they are received. The position will remain open until July 8, . We sincerely thank all applicants for their interest; however, only those under consideration will be contacted.

Commitment to Equity, Diversity, and Inclusion :

The CBA is committed to the principles of equity, diversity, and inclusion in its learning, work environments, and operations. We welcome and encourage applications from traditionally marginalized groups.

Please submit your resume and a cover letter outlining your qualifications and interest in the position to by July 8, .

Requirements :

Work Permit