Administrative Coordinator, Clinical (Six Month Contract)

Career Category

Job Description

Join Amgens Mission of Serving Patients

At Amgen if you feel like youre part of something bigger its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980 weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology Inflammation General Medicine and Rare Disease we reach millions of patients each year. As a member of the Amgen team youll help make a lasting impact on the lives of patients as we research manufacture and deliver innovative medicines to help people live longer fuller happier lives.

Our award-winning culture is collaborative innovative and science based. If you have a passion for challenges and the opportunities that lay within them youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator Clinical (Six Month Contract)

What you will do

Lets do this. Lets change the this vital role you will primarily be responsible for managing multiple and/or complex calendars coordinating meeting arrangements. Will also manage complex administrative support activities and occasionally assisting supervisor in coordination of management issues (i.e. focal reviews goals and department/staff goals and objectives).

• Providing administrative support to the Global Study Operations (GSO) team at Amgen Canada
• Independently coordinating calendared meetings complex onsite/offsite meetings
• Providing invoice and Purchase Order (PO) management
• Tracking relevant budgets invoices accruals and reconciliation with finance.
• Providing accurate and timely updates to the GSO team
• Handle and prepare documents of a highly confidential and sensitive nature execute consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
• Requesting tracking and supporting execution of Confidential Disclosure Agreements (CDAs) as required by internal stakeholders
• Project tracking (i.e. budget database timelines) as well as demonstrating the ability to interact with outside vendors and various levels of management.
• Execute tasks with an understanding of company compliance standards and policies.

What we expect of you

We are all different yet we all use our unique contributions to serve patients. The professional we seek is an administrative coordinator with these qualifications.

Basic Qualifications:

• 2 years of administrative coordinator experience

Preferred Qualifications:

• Proven ability to handle confidential information with integrity and discretion.
• Organizational & Planning Competency: ability to structure prioritize and manage multiple parallel activities
• Demonstrated leadership and strong collaboration with Administrative colleagues within the company.
• Experience working with external organizations and vendors including but not limited to: Research Ethics Boards clinical research networks translation services printing services;
• Advise stakeholders on the best way of conducting administrative tasks.
• Administer and be an excellent user of essential IS/IT administrative systems to increase efficiency in day to day work including meeting technology SharePoint Online etc.
• Demonstrated advanced proficiency across a broad range of administrative tools processes and procedures.
• Ability to exercise considerable discretion judgment tact and diplomacy.
• Demonstrated ability to take the initiative to respond proactively to rapidly changing priorities.
• Ability to work independently with only general guidance.
• Excellent time management organizational skills and attention to detail.
• Ability to network within the broader organization externally and internally.
• Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally.
• Present a professional and welcoming presence representing the team and handling communications with internal and external customers and corporate partners.
• Experience in Pharmaceutical/Biotech industry.
• Bilingual: French/English

• Proficiency with Microsoft 365 Enterprise systems such as SAP Ariba is an asset.

• Experience working with external organizations and vendors including but not limited to: Research Ethics Boards clinical research networks translation services printing services;

What you can expect of us

As we work to develop treatments that take care of others we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture well support your journey every step of the way.

Amgen is proud to have been recognized as one of LinkedIn Top 25 Companies in Canada for career growth. Click HERE for more details.

The salary range for this position is $64430 - $81312 CAD.

In addition to the base salary Amgen offers competitive and comprehensive Total Rewards Plans that are aligned with local industry standards.

Apply now and make a lasting impact with the Amgen team.

As an organization dedicated to improving the quality of life for people around the world Amgen fosters an inclusive environment of diverse ethical committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.