Assistant Facility Manager (2-year term)

Date Posted : 06 / 17 / 2024

Req ID : 38043

Faculty / Division : Faculty of Kinesiology & Physl Ed.

Department : Faculty of Kinesiology & Physl Ed

Campus : St. George (Downtown Toronto)

Position Number : 00019236

Description : About us :

About us :

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses.

In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https : / / kpe.utoronto.ca / .

Your opportunity :

Under the general direction of the Facility Manager, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and responsibilities of full-time and part-time staff under their direction;

relating to the maintenance, security, and physical operation of the Facility and the support services to the members, lessees, guests, and / or spectators.

The Assistant Facility Manager supports the short and long term facility planning activities and acts as the Facility Manager's designate in their absence.

• Duties include administering spacereservations including room bookings, activity space for all programs, events, and rentals;
• supervising the work of full and part-time staff; identifying facility and / or equipment issues, problems, and solutions;
• identifying security issues and needs of the facility, monitoring facility security and resolving security issues; ensuring caretaking requirements are met;
• assisting in the acquisition of equipment and coordinating installation and maintenance, the managing of equipment maintenance contracts;

administering and allocating keys and assisting in any other duties or projects as assigned which contribute to the effective operation and / or improvement of the facility of services.

Your responsibilities will include :

• Ensures a safe environment is maintained for staff, members, and visitors by assisting the Facility Manager in the implementation of an on-going risk management program
• Responsible for the purchase ($5,000 maximum), delivery, storage set up, security, servicing, and day to day distribution of equipment
• Responsible for a thorough understanding and compliance with all staff policies and procedures as determined by the Ontario Government regulations, Collective Agreements (when applicable), and the University
• Assists the Facility Manager with the planning, recruitment, training, & development of new staff and and prepares work scheduled & work flow or staff
• Provides support and assists in addressing personnel work related issues as they arise in a timely and confidential manner and communicates routinely with the Facility Manager on issues relating to personnel
• Assists Facility Manager with projected expenses and revenue targets, relevant budget and financial reports and / or monitoring, and with purchases as required
• Supports the work of all external trades or teams retained from time to time for short or long term projects in such areas as deferred maintenance, lighting, access, major renovations, or internal signage
• Assists with the implementation of student leadership opportunities acting as mentor and / or advisor

Essential Qualifications :

• University degree, preferably a Bachelors of Kinesiology, or an equivalent combination of education and experience.
• Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties.
• Minimum of 3 years experience performing; preventative maintenance,repair, renovation projects, experience in budget management.
• Demonstrated experience with Health and Safety Issues, Emergency Planning and Emergency Response.
• Minimum of 2 experience managing and supervising staff.
• Mechanical aptitude necessary, manual ability in simple repairs, and basic materials management and maintenance.
• Knowledge of related trades (Electrical, Plumbing, Locksmith, and Carpentry) is necessary.
• Must have a working knowledge of employment standards, health & safety and sound management practices.
• Must have excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills.
• Must have excellent negotiation and diplomacy skills, proven abilityto collaborate and participate effectively within a team.
• Must have excellent verbal and written communication skills.
• Must have excellent knowledge of Microsoft Office (Word and Excel).
• Must have good judgment to analyze situations quickly, effectively and confidentially.

Assets (Nonessential) :

A working knowledge of facilities and human resource policies and procedures and their application is an asset.

To be successful in this role you will be :

• Decisive
• Diplomatic
• Problem solver
• Resourceful
• Responsible
• Team player

Closing Date : 07 / 01 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term Note : This is a 2 year term position.

Schedule : Full-Time Saturday & Sunday : 8 : 45 am - PM; Monday - Wednesday : 2 : 45 pm - 11 pm

Pay Scale Group & Hiring Zone :

USW Pay Band 11 $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Athletics

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.