Human Resources Assistant

Shelter Nova Scotia located in Halifax is a not for profit charitable organization governed by a volunteer board of professionals and operated by skilled employees. At Shelter Nova Scotia we provide places to stay and services to promote stability for marginalized individuals. You will contribute to a community without judgement with spaces and places for people to belong.

The Human Resources Assistant plays a key role in supporting the daily operations of the Human Resources department working closely with the Director of Human Resources HR Associate and Finance team. This position is heavily focused on recruitment and onboarding while also providing broad HR generalist support. This role is responsible for managing job postings screening applicants coordinating interviews facilitating new hire orientations and maintaining employee data within the HRIS. This role will also provide general administrative and operational support to both the Human Resources and Finance departments to ensure accuracy efficiency and compliance. The ideal candidate is organized detail-oriented adaptable and passionate about supporting a positive professional and inclusive workplace culture.

Diploma or degree in Business Administration Human Resources or a related field.

Minimum 1 year of experience in a HR or recruitment-related role (co-op or internship experience considered).

Experience working with HRIS platforms (Humi/Employment Hero) preferred.

Knowledge of Ceridian or Blackbaud considered an asset.

Government of Canada Personnel Screening and/or Criminal Record Check and Child Abuse Registry Check will be required

Strong understanding of provincial and federal employments standards.

Proven ability to manage multiple priories in a fast-paced confidential environment.

Experience working in a non-profit or unionized environment considered an asset.

This is a full time position of 40 hours per week with an understanding that days evening and weekends may occasionally be required. This is an awake position staff are required to stay awake alert and vigilant at all times while on duty.

Wednesday February 11th 2026 at 8:00am

$58000 $63000 annually

Shelter Nova Scotia is committed to building a diverse and inclusive community without judgement. We value people for who they are the uniqueness they bring and the opportunities to learn from our differences. We welcome applications from members of diverse communities.

Shelter Nova Scotia located in Halifax is a not for profit charitable organization governed by a volunteer board of professionals and operated by skilled employees. At Shelter Nova Scotia we provide places to stay and services to promote stability for marginalized individuals. You will contribute to a community without judgement with spaces and places for people to belong.

Summary: The Human Resources Assistant plays a key role in supporting the daily operations of the Human Resources department working closely with the Director of Human Resources HR Associate and Finance team. This position is heavily focused on recruitment and onboarding while also providing broad HR generalist support. This role is responsible for managing job postings screening applicants coordinating interviews facilitating new hire orientations and maintaining employee data within the HRIS. This role will also provide general administrative and operational support to both the Human Resources and Finance departments to ensure accuracy efficiency and compliance. The ideal candidate is organized detail-oriented adaptable and passionate about supporting a positive professional and inclusive workplace culture.

Coordinate full-cycle recruitment including job postings applicants screening interview scheduling reference checks and offer letters.

Support hiring managers ensuring timely and effective staffing in response to organizational needs.

Manage recruitment-related communications and ensure a professional candidate experience

Facilitate employee onboarding and orientation sessions for new hires.

Represent Shelter Nova Scotia at job fairs and other recruitment events

HR Administration & HRIS

Maintain accurate and confidential employee records in both electronic and paper formats.

Update and manage information in HRIS platforms to ensure data integrity (Humi Employment Hero)

Support the development and maintenance of HR reports organizational charts staff complement and training lists.

Assist in administering employee benefits training and certification tracking

Prepare various HR documents correspondence and reports as needed

Provide direct service HR support and respond to employee inquiries

Support employee engagement initiatives recognition programs and training events.

Assist in the coordination of volunteer and student placements

Participate in special project and HR initiatives as assigned.

Assist with payroll processing including timesheet and data entry.

Provide backup support in general finance functions such as bank deposits reconciliations and accounts payable/receivable as required.

Support and collaborate with the Finance Department as required.

Serve as Secretary for the Joint Occupational Health & Safety Committee.

Promote and support a safe workplace culture by adhering to the Nova Scotia OH&S Act and internal policies.

Report safety hazards incidents and participate in safety initiatives.

Perform other duties as assigned

Diploma or degree in Business Administration Human Resources or a related field.

Minimum 1 year of experience in a HR or recruitment-related role (co-op or internship experience considered).

Experience working with HRIS platforms (Humi/Employment Hero) preferred.

Knowledge of Ceridian or Blackbaud considered an asset.

Government of Canada Personnel Screening and/or Criminal Record Check and Child Abuse Registry Check will be required

Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)

Strong understanding of provincial and federal employments standards.

Proven ability to manage multiple priories in a fast-paced confidential environment.

Experience working in a non-profit or unionized environment considered an asset.

Workplace Hazardous Materials Information System (WHMIS) certification

First Aid/CPR level C or be willing to acquire

CPHR designation (or eligibility) is considered an asset.

Fast-paced dynamic environment requiring focus attention to detail and the ability to manage multiple competing priorities.

Requires regular computer use sitting for extended periods and occasional lifting of materials.

Must maintain a high level of confidentiality professionalism and discretion at all times.

This is a full time position of 40 hours per week with an understanding that days evening and weekends may occasionally be required. This is an awake position staff are required to stay awake alert and vigilant at all times while on duty.

$58000 $63000 annually

3 weeks vacation 4% RRSP Match

12 paid personal days Health & Dental

Employee Assistance Program (EAP)