Executive Administrative Assistant -Communications and Public Affairs

Join a global leader recognized for its commitment to sustainability and operational excellence. As an Executive Assistant in Communications, you will play a pivotal role within a dynamic team of 14,000 talented individuals, where your proactivity and organizational skills will make a real difference every day.

Based in downtown Montreal, this temporary position offers a stimulating work environment, competitive compensation including an hybrid work model starting on your first day. Your organizational flair, professionalism, and discretion will allow you to thrive in this fast-paced environment where priorities evolve rapidly.


Ready to propel your career with a major organization? Apply now!

Advantages
•Competitive salary and annual bonus.
•Hybrid work mode: in-person and remote work.
•Workplace based on respect, inclusion, and diversity.
•Office accessible by public transportation.


Responsibilities
As an Administrative Assistant within the Communications department, you will play a key role in supporting the leadership team and the broader group. You will help ensure the smooth operation of the department by providing rigorous, efficient, and proactive administrative support. Your organizational skills, professionalism, and discretion will enable you to thrive in this dynamic environment, where priorities can shift quickly.

Your challenges:
•Provide daily administrative support to the Communications and Public Affairs leadership team and the entire department.
•Serve as a point of contact for internal and external requests related to the department.
•Draft, edit, and format various documents including presentations, briefing notes, reports, and internal messages.
•Assist in the preparation and follow up of departmental projects or initiatives (internal communications, campaigns, events, etc.).
•Manage calendars for the Communications and Public Affairs leadership team and organize meetings, appointments, committees, and internal events.
•Coordinate meeting logistics, including rooms, equipment, documents, presentations, agendas, and minutes.
•Support the planning and logistics of internal communications events (e.g., employee town halls, video messages, recordings, photo sessions).


Qualifications
Your skills:

•College diploma in office administration, administration, or any other relevant training.
•Minimum of 5 years of experience in an administrative support role for senior executives.
•Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.).

Your profile:

•Maintaining confidentiality and handling sensitive information with discretion.
•Excellent sense of priorities and ability to manage multiple tasks simultaneously.
•Demonstrate the ability to remain calm and focused under pressure.
•Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes.
•High degree of professionalism, sense of ethics and autonomy.
•Strong communication and writing skills.
•Bilingual French and English (*)
•Knowledge of SAP considered an asset.


Summary
Interested in this position?

Send us an email anytime at morgane.gonsaud@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.