Job Description
Job Description
Role
The key overall objective of the Clerical Site Support Administrator is to support Project Staff with administrative duties and document control. Responsibilities On a day-to-day basis, the key responsibilities of the Clerical Site Support Administrator will be to provide direct support to site staff in helping them to fulfill the following functions :
- Processing purchase order and completion slips.
- Providing assistance as required to the Site Superintendent(s).
- Maintaining a daily construction log in conjunction with Site Superintendent(s).
- Preparing and maintaining various communication / documentation.
- Obtaining, organizing and updating construction documentation for each lot under construction.
- Coordination of municipal and utility inspections
- Ordering and managing site office supplies.
- Maintaining an inventory of required site material and ordering replacements as needed.
- Assisting in the coordination of incoming building material shipments.
- Remaining familiar with WHMIS, WSIB and OHSA responsibilities and duties.
- Assisting in monthly Health and Safety meetings by distributing the agenda, taking attendance and compiling minutes.
- Respecting the confidentiality of company information, policies and procedures.
- Upholding and adhering to company policies including the maintenance of a clean and safe work environment.
- Assisting with customer site tours and site progress photos.
- Other work and tasks related to company objectives or as required.
Qualifications.
Minimum of two (2) years of construction experience.Clerical experience in a low-rise construction management environment involving large construction projects.Highly organized and able to process large volumes of information.Excellent record keeping and documentation management skills.Proficiency in the use of a personal computer and software applications relevant to the work including, Word, Excel, Outlook, Builder Software Tools (BST), OneDrive, Dropbox and Adobe Acrobat.Detail oriented with sound judgement.Well-developed administrative, analytical organizational and oral / written communication skills.Able to solve problems, multitask and work under pressure within time constraints.Strong interpersonal and customer service skills.Self-motivated, takes initiative and is a team player.