Executive Assistant

Are you looking for a new administrative challenge? Are you interested in a career in a Canadian organisation working in the field of pension schemes?

Are you looking to join an organisation that fosters the personal development of individuals, in a team dynamic, and that offers stimulating career opportunities?

Our client, a Canadian organisation in the field of finance / pension plans, is looking to hire a Senior Management Assistant for its downtown Montreal office.

Advantages

• Permanent position;
• 37.5h / week;
• 4 weeks;
• RRSP
• Insurance cover;
• Hybrid (2 days remote and 3 days in the office - be flexible );
• Stable, human team;
• Competitive salary scale between 85k$ / year and 110k$ / year, based on experience (12.5% bonus on salary);
• Mobile phone paid;
• Summer holiday (Friday PM off from QC Day to Labour Day);

Responsibilities

• Working in partnership with the person associated with the Office of the President and CEO;
• Calendar management, encouraging proactive planning;
• Important agenda management (meetings with Board members, external partners and internal parties);
• Ability to prioritise requests, emails and meetings, using good judgement and understanding senior management's priorities;
• Participate in the creation, revision and editing of communications on behalf of senior management and consolidate documents intended for the Board of Directors, the Executive Committee, etc.
• Management Committee, etc;
• Travel management, organising and maximising attendance at meetings, attendance at external C.A. meetings and meeting logistics for senior management;
• Supporting Senior Management and the Associate Office Manager to ensure the efficient day-to-day running of the office;
• Act as a liaison with various internal stakeholders and interact with key external partners, as well as senior management (respond to calls and emails);
• Complete expense reports, invoice processing, approvals such as compliance, gift declarations and expenses;

Qualifications

• Bachelor's degree or equivalent experience;
• 7 to 10 years' experience in a senior management assistant role or a similar relevant role;
• Advanced knowledge of Teams, Outlook, Word, Concur and PowerPoint and an interest in and ability to adapt to new technologies and tools;
• Experience in project management;
• Fluent in English and French;
• Ability to evolve in a fast-moving environment, demonstrating a high level of proactivity, agility and a sense of responsibility in all aspects of the role, including decision-making and meeting deadlines;
• Ability to identify, analyze and solve complex administrative problems by analyzing risks and creating alternative solutions;
• Ability to process large amounts of detailed information with great accuracy and attention to detail, using specific approaches and tools to verify results;
• Excellent ability to prioritize and manage a wide range of competing responsibilities simultaneously;
• Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgment in order to make appropriate decisions without supervision and in ambiguous circumstances;
• Strong interpersonal skills, good listening skills, emotional intelligence and the ability to "read the room";
• Ability to communicate effectively and interact with senior management and represent senior management professionally both internally and externally;
• Exceptional written and verbal communication skills;
• Ability to build and maintain a strong network;
• Excellent learning skills;
• Demonstrates strong business acumen;
• Flexibility;

Summary

Are you interested in this position? Please send your application by email to [email protected] and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.