Executive Assistant

Strategic Partner in Executive Support
We are looking for a proactive and highly experienced Executive Assistant for an essential role within a leading financial institution. This key position requires significant autonomy and an ability to navigate a dynamic and multicultural environment. The Executive Assistant will act as an indispensable bridge between senior executives (C-level) and their teams, contributing directly to achieving the company's strategic objectives.

Location: Montreal, QC (Downtown) Status: Permanent, Full-Time Salary: $75,000 to $85,000 / year, based on experience

If the description above interests you, apply now!

Advantages
Be part of a stable and influential company in the financial sector.
Work directly with senior management and have a tangible impact.
Competitive compensation ($75,000 - $85,000) and a comprehensive benefits package.

Responsibilities
Calendar Management and Travel: Master and maintain complex executive calendars. Fully coordinate national and international business travel, including bookings (flights, hotels) and expense report submission.
Meeting and Event Support: Organize, plan, and orchestrate all types of high-level meetings and events (including board meetings, Town Halls), including logistics, room coordination, and material preparation (briefing documents, meals). Communication and Liaison: Ensure smooth flow of incoming and outgoing communications (Outlook and Teams).
Act as a professional ambassador to visitors and external stakeholders.
Documents and Presentations: Prepare, review, and consolidate executive presentations (PowerPoint) and other sensitive documents, ensuring impeccable quality and accuracy.
Projects and Office Administration: Assist teams in tracking inter-site deadlines and deliverables.
Maintain essential administrative documentation (organizational charts, distribution lists, vacation tracking, new employee onboarding).
Confidentiality and Integrity: Manage sensitive information and special files with absolute discretion and constant professionalism.


Qualifications
Do you have what it takes for this Executive Assistant position for one of our clients in downtown Montreal?
Confirmed Experience: A minimum of 5 years of relevant experience in an Executive Assistant/Administrative Assistant role, ideally supporting senior executives.
Essential Bilingualism: Perfect command of French and English, both spoken and written, to communicate with client groups across Canada.
Technological Tools: Solid expertise with the Microsoft Office Suite (Outlook, Teams, PowerPoint, Word, and Excel). Exceptional Proactivity: Ability to anticipate needs and take initiative without constant supervision.
Strategic Organization: Strong skills in time management, organization, and workflow coordination.
Collaboration and Integrity: A team player, with impeccable work ethic and a keen business sense.

Additional Assets:

Understanding of financial reporting cycles or corporate secretarial responsibilities.

Experience with workflow management platforms such as Diligence or Concur/Workday.

Our client operates in Canada and internationally. The company takes all reasonable measures to limit the number of positions in Quebec that require knowledge of a language other than French and only requires it when necessary and when existing bilingual employees are unable to perform these functions.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (both spoken and written). Specifically, this position requires the employee to:

Communicate with English-speaking clients/partners located outside of Quebec on a regular basis.

Report to and communicate regularly with their manager and the Canadian management team, who are located outside of Quebec and do not speak French.

Interact with centralized internal services (e.g., Operations / HR / Finance / Legal) that support the organization across Canada and do not speak French.




Summary
Interested in this position? Apply online or send us an email at salma.tozy@randstad.ca.
For more information about this position and all other opportunities currently available, visit our website: www.randstad.ca.
We look forward to receiving your CV!
All resumes received will be considered equally.
Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.