Project Specialist

Job Description

CARE AND BE CARED FOR THIS IS YOUR HOME

Do you have Project Management experience and enjoy the challenge of coordinating the administrative aspects of Project Management to help drive initiatives forward?

Do you have strong relationship building skills and thrive in a collaborative work environment? Are you passionate about exceptional health care and driven by a desire to help others?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals.

We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Ontario Health at Home is looking for a permanent full-time Project Specialist , reporting to the Manager, Strategy and Project Management.

The Project Specialist is responsible for collaborating across the organization with regard to the planning and implementation of corporate projects including the creation, maintenance and monitoring of projects plans and schedules, assist in the management and monitoring status reports and project budgets and is responsible for leading project risk management, communication and facilitating project meetings.

Accountabilities include tracking and status reporting related to projects in support of the Strategy and Project Management Office (SPMO).

The role also leads simple to moderately complex projects of small to medium scope, at provincial, regional or local levels.

What will you do?

• Collaborate with all areas of the organization in the planning and implementation of projects
• Ensure that all projects follow SPMO processes from Project Initiation to Project Close providing support and coaching to Project Leads and Project Teams
• Exercise indirect influence to support and motivate project team members in the completion of work deliverables within schedule parameters
• Build positive working relationships with project stakeholders that result in consistent positive customer satisfaction
• Perform project scope definition and management
• Lead and conduct requirements gathering and analysis utilizing various techniques to engage stakeholders and key subject matter experts
• In collaboration with the Project Lead and Manager, SMO, identify and track project tasks and status and project performance metrics
• Lead project monitoring and control
• Perform project schedule definition and management
• Record and maintain lessons learned providing recommendations to support and implement changes for continuous improvement
• Create and maintain project plans, schedules, status reports and budgets independently and in collaboration with other team members as required
• Lead project risk management
• Identify, and record project risks and develop recommendations for risk mitigation in collaboration with project stakeholders
• Maintain project risk, issue and change control logs ensuring that actions and decisions are recorded and addressed, following SPMO processes
• Analyze project change requests for their impact on the project and raising concerns as appropriate
• Work with functional managers and project leads to identify project resource requirements and work effort estimates, revising and forecasting estimates in collaboration with Projects Leads as required, in order to support project prioritization and resource planning
• Support project communication management, ensuring succinct and timely communication with all stakeholders
• Develop and execute against an approved Project Management Plan
• Perform document management, including document revision and versioning, and archiving of project and SPMO materials
• Facilitate project meetings and produce / distribute meeting documents as required
• Ensure accurate tracking and reporting of project progress, including analyzing and consolidating project data and preparing reports
• Actively contribute to the development of project management capacity across the organization by developing and / or providing education, coaching, and support to clinical, technical and administrative staff as appropriate
• Work closely with the team’s Manager, Director and / or other department and project leads in the implementation of Business Plan initiatives
• Contribute toward improving project management methods and practices, including the development of tools and processes

What must you have?

• Undergraduate Baccalaureate degree Health Care, Business or other relevant field; Master’s Degree is an asset.
• Certified Associate in Project Management (CAPM), Project Management Professional (PMP) designation or relevant PMI certification is an asset
• Minimum of three (3) to five (5) years of relevant experience
• Clear, concise, and accurate communication skills in English, both verbal and written
• Demonstrated experience in the area of project management and familiarity with various project management tools, techniques, and methodologies
• Knowledge of and experience in the area of portfolio management and strategic planning considered an asset
• Knowledge of and experience with SharePoint platform or other similar system an asset
• Proficiency in Microsoft Office software including Word, Excel, and PowerPoint
• Experience in Visio, MS Project and, MS Teams an asset
• Experience in business process improvement
• Business insight and modelling to understand functional requirements and processes
• Influencing, negotiation and presentation skills
• Demonstrated ability to meet deadlines and set priorities
• Ability to perform multiple tasks among various projects while maintaining deadlines in accordance with organization standards
• Proficiency in French is an asset
• Experience in a healthcare environment is preferred
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer :

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan
• Hybrid work model
• Flexible work location - this position can be located at any of the Ontario Health atHome offices across the province

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery , and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Salary

$67,765 to $80,915

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve.

We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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