Coordinator, Theatre Production & Rentals

Coordinator, Theatre Production & Rentals

Full-Time, Continuing Contract

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Reporting to the Director, Operations & Technology, this is responsible for the technical operations of all campus productions, concerts and events. As well as managing the theater facility.

This role is based in-person from 8 : 00am - 4 : 30pm, but could vary from time to time to support the operational needs of the School (evening and weekend work required).

This position is not eligible for remote work.

Key Accountabilities / Responsibilities :

• Responsible for the technical operations of all CHS productions, concerts, rehearsals, assemblies, guest lectures, and other community events in the Theatre, drama studio, Manrell Hall, and other locations as required
• Establish operating policies and guidelines for the safe use of the school’s theatre facilities and performance spaces, and proactively communicate and implement these to students, teachers and staff
• Program and operate theatrical lighting, sound, and video systems in the theatre and drama studio
• Live stream and / or create video and audio recordings of events when requested
• Setup temporary AV systems around campus (sports days, outdoor band performances, etc)
• Facilitate live translation services as requested
• Participate in bi-weekly whole school operations meetings, and assist in the planning of school events
• Perform regular maintenance and repairs on theatre equipment
• Coordinate the movement of choir risers, acoustic shells, and the grand piano on and off stage to accommodate the different needs of performance groups and classes
• Train, schedule, and supervise our student tech crew in the areas of lighting, sound, projection, stage management, and backstage safety
• Train staff and teachers on the use of theatre and AV equipment as required
• Responsible, in conjunction with the IT department, for the AV systems in Manrell Hall, the junior and senior school gyms, and the junior school atrium, as these are frequently used as event and performance venues
• Oversee the Theatre and Foyer calendars, which include class schedules and event bookings, and find solutions to schedule conflicts; this involves daily communication with teachers and staff, as these spaces are in high demand
• Provide AV support and facility supervision / management for rental events in the theatre and other Crofton venues as required
• Support the IT department with AV related tickets when required
• Produce two senior school theatre productions each year : Grade 8-9 production in the drama studioGrade 10-12 production in the theatreParticipate in the play selection process, taking into consideration technical demands and costsSecure performance rights and the delivery of production materials from licensing agenciesFacilitate the design, technical, and logistical aspects of each production, including scenery, rigging, props, costumes, lighting, sound, and projectionCreate production budgetsHire technical, construction, and design specialists to assist on larger productionsOversee teacher co-curricular involvement in the productions, including scheduling and training (tickets, front of house, posters, etc)Lead bi-weekly production meetingsCreate detailed production schedules

Minimum Qualifications :

Skills / Competences :

Experience with the following would be an asset :