Legal Admin Assistant-Aviation Law

Organization of documents in binders

Prepare open matter reports, file opening procedures and request / gather all necessary client documentation

Prepare closed file reports, strip files, organize file materials

Assist with organizing meetings and scheduling appointments

Print / copy / scan / save documents in document management system

Amend draft of pleadings, reports, letters and summaries

Prepare expense reports

Other various general administrative duties, as required

Accounting Duties (Accounts Receivable) - Oversee all accounting, billing and payment tasks on the desk, including :

Prepare and review monthly prebills in accordance with firm standards

Maintain and update exception rates and update billing rates when required

Issue monthly accounts receivable packages

Follow-up with clients on outstanding account receivables as directed by the PMC (Practice Management Committee)

Provide monthly account updates to the PMC

Other accounting duties as required

What you must have :

Completion of an accredited Legal Administrative Assistant program

Minimum of 3 years’ experience working as a Legal Administrative Assistant

Accounts receivable experience and collections knowledge and experience considered an asset

Excellent spelling, grammar and proofreading skills

A strong orientation to delivering a superior standard of service

Good technical skills including Outlook, MS Word and MS Excel

Prior experience with Elite 3E considered an asset

Excellent written (grammar, spelling, proofreading) and verbal communication skills

High level organizational skills with a strong attention to detail to produce quality and accurate work

Ability to prioritize tasks by deadline, work calmly under pressure and manage high volume of work in a fast-paced environment

Proven ability to take initiative and be proactive, as well as follow instructions and adhere to strict deadlines

Strong interpersonal skills and the ability to build rapport with lawyers, paralegals and legal assistants

Ability to work effectively both independently and as a contributing member in a team environment

Positive, professional, can-do attitude

High level of accuracy and attention to detail

Salary / Rate Range : $62,000 - $72,000

RRSP, 100% paid company benefits, 3 weeks holiday, 12 personal days and more!

Other Information :

Compensation + Benefits

Competitive salary with structured annual reviews

Extended health and dental coverage

Employee and family assistance program

Maternity / Parental leave top up plan

Life and accidental death and dismemberment insurance

Short- and long-term disability insurance

Paid or banked overtime

Vacation time, sick time and personal time allotment

Work Perks

Firm social events

Casual day every Friday

Continuing education / tuition allowance

Group RRSP plan with matched contributions

Work / Life Integration

Robust health and wellness program annual subsidy

Sports teams

Recognition of service milestones

Personal days to help balance outside commitments