Job (Fort McMurray): Events Wood Buffalo Festivals and Events Administration Assistant

Job (Fort McMurray): Events Wood Buffalo Festivals and Events Administration Assistant

Term: (Full‑time) 1 year contract (following 3 months probationary period)
Responsible to: Executive Director
Salary: $35‑40k plus benefits

Events Wood Buffalo is a non‑profit organization with the mandate to deliver major events to communities within the Regional Municipality of Wood Buffalo, reflecting the cultural requirements of one of Canada’s fastest growing and most diverse communities. The organisation has witnessed unprecedented growth, with an estimated 100,000 people attending events in 2011. Past festival and event productions have included acts such as The Bare Naked Ladies, The Tragically Hip, Kiss, George Canyon, Down With Webster and Reba. The ever‑expanding year‑round events portfolio currently includes The Three Forts Dog Sled Race, WinterPLAY, Canada Rocks and InterPLAY.

We are seeking a proactive individual who thrives in a fast‑paced environment and can contribute to efficient day‑to‑day administrative operations. The successful candidate will anticipate, understand and respond to the team’s needs, work cooperatively with others to set goals, resolve problems, and make decisions to enhance organisational effectiveness. Excellent time‑management skills, attention to detail and the capacity to schedule and set goals, create and implement action plans are a must.

Principal Duties

Reception

• Answer general phone inquiries in a professional and courteous manner
• Direct phone inquiries to the appropriate staff member
• Reply to general information requests with accurate information
• Greet visitors to the organisation in a professional and friendly manner

Office and On‑site Administration

• Provide administrative support to management and other staff
• Sort incoming mail, faxes and deliveries for distribution
• Prepare and send outgoing faxes, mail and packages
• Assist with distribution and collection of schedules, signage and invoicing
• Forward incoming general e‑mails to the appropriate staff member
• Relay voice mail from the general mailbox to the appropriate staff member
• Data entry and upkeep of the organisation’s databases, ensuring a high level of accuracy
• Maintain a presentable and tidy office environment
• Run errands and other tasks as and when required

Essential Requirements

• Action oriented, self‑motivated with a commitment to timelines, personal integrity and team success
• Good team‑working skills and networking skills with a proven ability to work collaboratively with others
• Solid administrative skills with strong computer skills in Microsoft Office Suite (Word, Outlook, Excel), database management and the Internet
• English communication required
• Proficiency in office equipment: computer, voice‑messaging systems, fax, scanner and photocopier

Education and Experience

A diploma, degree or certificate in a related field is essential, followed by a minimum of 2 years working in administration.

Other

Occasional overtime and working weekends and unsocial hours will be required especially during events; compensation will be in the form of time‑off in‑lieu as negotiated with the Executive Director. A current clean full driving licence and use of own vehicle is required.

Please submit your resume and letter of application to hr@eventswoodbuffalo.com. Applicants are encouraged to submit their application as soon as possible.

Please state clearly in the subject line: Festivals and Events Administration Assistant (full‑time). The position remains open until a suitable candidate is found.

Theatre Alberta does not necessarily endorse the organisations and/or individuals submitting classified listings on our site and it is the responsibility of each patron using the Theatre Alberta Classifieds to research the integrity of the organisations who submit listings and to verify specific information, especially pertaining to the job lists.