Property Administration Analyst

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

We're looking for a sharp-minded Property Administration Analyst to join our Property Management Team on one of JLL's key portfolios. In this role, you will be responsible for managing Accounts Payable and Accounts Receivable activity for tenant accounts, including account reconciliations. Your strong attention to detail will be crucial in ensuring account accuracy and providing thorough analysis.

Experience with Yardi is highly desirable, as it will allow you to quickly adapt to our systems and processes.

This position offers a hybrid work arrangement, with an expectation to be present in our downtown office a minimum of 3 days per week.

WHAT YOU'LL BE DOING :

• Maintain tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis.
• Assist Property Manager on monthly / quarterly / annual reporting requirements.
• Assist as required with the review and interpretation of leases and preparation of the lease summary packages for review by the Supervisor / Manager prior to transmission to Head Office Operational Accounting.
• Monitor Purchase Order system to resolve any issues or problems that are escalated by the Accounting Specialist or Property teams. Follow up to ensure accurate and timely settlement of outstanding payables / receivables. Process invoices in Yardi to ensure prompt payment.
• Assist Property, Facility and Project Managers in monthly monitoring of cost control projects to ensure commitments and budgets are not exceeded.  Set up Lease Amortization Charges and prepare required reconciliations.
• On a monthly basis, prepare leasehold client charge back and ensure any overruns are invoiced accurately to clients.
• Assist in the preparation of the annual budgets, including input of operational and shared services income and expenses.
• Prepare relevant documentation for year-end tenant recoveries for input into Yardi by Head Office Operational Accounting.
• Prepare the year-end recovery adjustment statements including all relevant tenant letters and communication for year-end tenant recoveries. Accurately input normalized budget information provided by the Property Manager and ensure that approved changes are appropriately reflected on the Real Estate system.
• Support the Real Estate Office in analyzing and resolving financial accounting issues as they arise.
• Prepare and administer appraisal data and reports as requested.
• Prepare and administer monthly accurals for Property Team review and approval.
• Prepare monthly parking revenue reports for the property.
• Other job duties as reasonably assigned.

WHAT YOU BRING :

WHAT'S IN IT FOR YOU :

LI-DNI