Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Richmond Hill, Ontario. This position involves working within the financial services industry, where you will be responsible for accurately handling and organizing sensitive financial data. The role requires excellent organizational and communication skills, along with proficiency in Microsoft Excel and a strong understanding of financial statements.

Responsibilities :

• Review financial statements and input data into pre-existing Excel templates while preserving formulas and formatting.
• Ensure all data entries are correctly categorized and adhere to the established file structure.
• Format and organize Excel worksheets to enhance readability and maintain consistency.
• Verify the accuracy and completeness of financial data during and after entry.
• Collaborate with clients to resolve discrepancies or clarify ambiguous entries.
• Conduct additional data input and organizational tasks related to financial documents as required.
• Maintain the confidentiality and security of sensitive financial information.
• Manage multiple tasks efficiently, ensuring deadlines are met and priorities are addressed.
• Proficiency in Microsoft Excel, including intermediate knowledge of data entry and formatting.
• Familiarity with working on pre-designed Excel templates without altering existing formulas.
• Strong attention to detail to ensure accuracy and completeness in financial data.
• Understanding of basic financial statement concepts, including income statements, balance sheets, and cash flow statements.
• Experience with condominium or property-related financial documents is an asset.
• Excellent organizational skills to manage high volumes of data effectively.
• Ability to communicate clearly and resolve discrepancies with clients.
• Proven experience handling sensitive financial information with professionalism and confidentiality.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .