Legal Assistant - Workplace Law

Who We Are :

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts.

With over lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In :

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported.

We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide.

We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things : client service, your career and your life.

What We Are Looking For :

Aird & Berlis LLP is looking for a Legal Assistant in our Workplace Law Practice group to support 2 Partners. The ideal individual should have with them labour and employment litigation experience to support a very busy practice and one who will contribute to the overall excellent level of service provided to our clients.

The successful candidate should have strong time management, organizational and multi-tasking skills with the ability to work under pressure and meet deadlines.

The candidate should have the capacity to perform duties with speed and accuracy with strong attention to detail. This is a good position for you if you are a self-starter with excellent writing and communication skills and a professional attitude.

Responsibilities :

• Assist in the preparation and completion of various labour and employment litigation documentation which includes but not limited to Applications, Responses, motion records, pleadings, notices, affidavits, affidavits of documents, correspondence for Superior Court, Court of Appeal, Small Claims Court, Ontario Labour Relations Board, Human Rights Tribunal of Ontario, CIRB and WSIB
• Track all critical due dates
• Assist in the preparation of employee handbooks, offers of employment, and termination notices
• Arrange meetings, discoveries and medications
• Communicate professionally with all internal and external clients, as well as with various court and tribunal offices and opposing counsel(s)
• Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc.
• Accountable for all work assigned
• Heavy calendar management
• Registration of various conferences, including booking of accommodation and flight arrangements
• Submission of expenses
• Ability to work independently and in a team environment
• Support various projects and initiatives as required.
• Produce the highest quality of work
• Accountable for all work assigned
• Takes initiative

Requirements :

• Minimum of five years’ Litigation legal experience
• Previous experience with Caselines
• Successful completion of a post-secondary level legal assistant or law clerk course
• Superior knowledge of various tribunals, courts and the Rules of Civil Procedure
• The ability to be flexible to the changing demands of the job
• Handle time pressure situations and stress of multiple demands
• Keep on top of lawyers and work without instructions, when appropriate

Skills :

• Strong technical skills using MS Office and ACL (Automated Civil Litigation)
• Extremely organized and meticulous with follow-up and detail and in dealing with matters containing voluminous documents and urgent turn around
• Ability to take initiative and problem solve
• Client service oriented
• Ability to problem solve
• Strong interpersonal skills
• Organized
• Detailed

Why You Should Apply :

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.