administrative assistant

Education

• Other trades certificate or diploma
• or equivalent experience

Work setting

• Relocation costs not covered by employer
• Willing to relocate

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• May work in a team with shared supervisory responsibilities
• Sort, verify and process financial transactions
• Prepare financial statements and reports
• Prepare and maintain flight plans, flight logs and other reports
• Manage accounts payable
• Internal audit
• Ensure accuracy and compliance to accounting standards, procedures and internal control
• Carry out administrative activities of establishment
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
• Coordinate the organization's financial operations and budget activities in order to optimize financial performance

Supervision

• 3-4 people
• Accounting and related clerks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office

Bookkeeping and accounting

• Manual

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Business process management
• Accounting

Security and safety

• Criminal record check

Transportation / travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Quick learner
• Efficient interpersonal skills
• Proactive

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?

Experience

• 3 years to less than 5 years

Health benefits

• Dental plan
• Health care plan
• Vision care benefits