administrative assistant

Work setting

• Consulting firm

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff

Supervision

• 1 to 2 people
• Work Term : Permanent
• Work Language : English
• Hours : 40 to 48 hours per week