Administrative Assistant

The basic function of the Administrative Assistant position is to take over the administrative tasks.

Reports to Chief Executive Officer

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The primary duties and responsibilities of the Administrative Assistant include but are not limited to:

• Write, review and proofread documents (correspondence, invoices, presentations, brochures, reports)
• Open and distribute mail and other documents received
• Coordinate the flow of information internally and with other departments and clients
• Greet visitors, determine the purpose of their visit and direct them to the appropriate person
• Order office supplies and maintain inventory
• Answer and/or redirect phone calls and emails
• Establish and maintain information filing systems
• Plan meetings and prepare minutes
• Arrange travel and make necessary reservations
• Organize and schedule appointments and meetings
• Prepare and distribute emails, memos and forms
• Assist in the preparation of regular reports
• Develop and maintain an archiving system
• Update and enforce office policies and procedures
• Maintain contact lists
• Submit and reconcile expense reports
• Serve as a point of contact with internal and external clients
• Liaise with management and experienced administrative assistants to process requests from senior management
• Perform any other related tasks delegated by management

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