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Executive Assistant to the Executive Director

Executive Assistant to the Executive Director

North End Community Renewal CorporationWinnipeg
30+ days ago
Salary
CA$25.00–CA$27.00 hourly
Job description

NATIONAL OCCUPATION CODE 12100

POSITION TYPE FULL-TIME (Mon – Fri, 9 am to 5 pm) (Occasional Evenings / Weekends)

Job Summary : The role of an Executive Assistant (EA) is intended to bolster the effectiveness of the Executive Director (ED) by managing administrative tasks, facilitating communication, and acting as a strategic gatekeeper. This position ensures the ED’s efforts are concentrated on critical leadership and organizational priorities, thereby contributing to the overall success and efficiency of the organization.

Key Responsibilities :

Administration :

  • Optimize administrative procedures.
  • Analyze documents and prepare executive summaries.
  • Manage confidential records and files.

Meeting Coordination :

  • Prepare for meetings, including scheduling and booking venues.
  • Ensure the ED is prepared with necessary documents and agendas.
  • Take and distribute meeting minutes, and follow up on action items.

    • Research and Documentation :

  • Conduct research and compile data for the ED.
  • Create detailed reports and presentations.

    • Stakeholder Engagement :

  • Manage relations with internal teams, external partners, and key stakeholders.
  • Ensure clear communication between all parties.
  • Represent the ED in meetings and events as needed.

    • Schedule Management :

  • Manage the ED’s calendar and prioritize engagements.
  • Coordinate travel arrangements.

    • Front Desk Reception :

  • Greet visitors and manage incoming calls and correspondence.
  • Maintain a professional reception area.
  • Assist with general office duties.

    • Qualifications :

  • A bachelor’s degree or equivalent professional experience in fields such as Office Administration, Business Administration, Communication, Management, or Public Administration.
  • Experience in an executive support role with strong organizational and time management skills.
  • Proficiency in office software and digital tools.
  • Alignment with NECRC’s mission and an understanding of the non-profit sector.
  • Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
  • Problem-solving abilities and adaptability to changing priorities.