Office Administrative Assistant

We're looking for an Office Administrative Assistant to help keep our office running smoothly and support our team in delivering exceptional results. If you are passionate about organization, thrive in a fast-paced environment, and have experience managing administrative tasks, scheduling and office operations, we'd love to hear from you!

• Position: Office Administrator Assistant
• Type: Part Time
• Compensation: $25-28 per hour, based on experience

About SYLVIS

SYLVIS is an established residuals management firm committed to providing industry-leading environmental consulting and operational services to a wide range of clients in both the private and public sectors. Headquartered in Metro Vancouver, we have been Making Waste History for more than 35 years, driven by a belief that sustainability is intrinsically linked to our ability to manage our residuals through innovation. For more information on what we do, visit our website at www.sylvis.com.

Office Administrative Assistant Position

The Office Administrative Assistant is a part-time position (20 hours per week) based in person out of the office in New Westminster, BC. You will work closely with our administrative team and project staff to undertake key administrative duties critical to the successful functioning of SYLVIS. You are a self-starter, enthusiastic, and a contributor in dynamic and interdisciplinary environments. You are known for your organization skills, attention to detail, can-do attitude, and work ethic.

Functions and Responsibilities

Responsibilities include, but are not limited to the following:

• Assisting your colleagues in providing unsurpassed service each day.
• Greeting visitors and receiving telephone calls in a professional manner, handling or redirecting their inquiries according to their needs.
• Reviewing, formatting, producing, printing and/or binding reports, letters and confidential documents in accordance with company formatting policies.
• Maintaining general office supplies and coordinating maintenance of office equipment.
• Assisting with accounting tasks such as expense report and visa transaction review.
• Maintaining and managing memberships to professional organizations and journal subscriptions.
• Coordinating and booking meetings, workshops, and staff travel.
• Calendar management for executive team members.
• Accounts payable support, as required.
• Health and safety documentation support.
• Staff event planning and coordination including social activities and celebrations.
• Run occasional local errands, including explained pick-ups/drop-offs (e.g., supplies, documents, small deliveries) using a personal vehicle, as needed.
• Assisting with light office maintenance and housekeeping tasks.

Qualifications

• Post-secondary certificate or diploma in Office Administration or a related discipline
• Valid Canadian driver's license

Skills and Experience

• Minimum 2 years of experience in an administrative role
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with Deltek Vantagepoint (ERP) and Bamboo HR (HRIS) is an asset.
• Excellent written and verbal communication skills including telephone etiquette.
• Strong organization and time management skills.
• Superior interpersonal skills, managing confidential information with discretion.
• Willing to learn and expand your range of skills.
• Take pride in providing excellent customer service.
• Professional working proficiency in English

Benefits

SYLVIS is committed to offering a competitive benefits package and fostering long-term employee satisfaction and retention. Benefits available to a permanent part time employee include:

• Profit Share: Annual program based on company performance
• Tech Perks: Laptop, cell phone and monthly plan to keep you connected
• Extended Healthcare Coverage: Dental, Vision, Prescriptions, Paramedical
• Insurance: Life Insurance, Emergency Travel Medical Insurance
• Employee Wellness: Sparrow virtual healthcare and mental health concierge
• Healthcare Spending Account: annual amount
• Lifestyle Wellness Account: supports active living and sustainable behaviours (e.g. fitness memberships, public transit passes, or other wellness-related activities)
• Professional Growth: Training opportunities
• Fun and Supportive Environment: Participate in social activities and celebration of achievements

To Apply

Submit a resume and cover letter via our website at www.sylvis.com/our-company/careers. In your cover letter for the New Westminster based Office Administrative Assistant role, please highlight your interest in working for a firm that specializes in residuals management and a response to the following questions:

• What key skills will you bring to SYLVIS?
• What skills would you like to gain and develop working at SYLVIS?

We are looking to fill this position for a mid-March 2026 start. Applications will be open until January 30. We thank all applicants for their interest; however, only individuals selected for an interview will be contacted.