Movement Disorders Research Coordinator

The University of British ColumbiaKelowna General Hospital

30+ days ago

Job type

Part-time

Job description

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Research Assistant and Technician II

Job Title

Movement Disorders Research Coordinator

Department

Wile Laboratory | Southern Medical Program | Faculty of Medicine

Compensation Range

3,976.00 - $4,558.00 CAD Monthly

Posting End Date

July 1, 2024

Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.

Job End Date

Aug 12, 2025

This is a parttime 0.7 FTE position, the salary will be prorated. This is a one year term position with possibility for renewal.
The posted salary is current as of June 20, 2024. It does not include the 3% general wage increase scheduled to take effect as of July 1.
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
Please include a cover letter with your application.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

This position is responsible for providing administrative support to Dr. Daryl Wile, Clinical Investigator, Centre for Chronic Disease Prevention and Management. The role includes assistance with documentation for grant applications, Research Ethics Board (REB) and operational approval for projects, scheduling weekly meetings for Dr. Wile and research students, maintaining project timelines and task assignments to research team members.

Organizational Status

The role pertains to support of Dr. Wile’s position as Clinical Investigator, Centre for Chronic Disease Prevention and Management (CCDPM) at UBC Okanagan within the neurological disorders pillar. Dr. Wile’s research activities take place both at the UBC Okanagan Reichwald Health Sciences building and the Okanagan Movement Disorder Clinic at Walter Anderson Building adjacent to Kelowna General Hospital. The Research Coordinator may work at the Reichwald Health Sciences site, or in part from an off-site location such as a home office.

Work Performed

Schedules research related meetings and blocks time for research activities in collaboration with clinic staff at the Okanagan Movement Disorder clinic

Liaise with the Office of Research Services regarding grant / funding applications and related correspondence

Assists with submission of project related documentation, with the example of entering components from a research protocol into an online REB submission in the RISe system and identifying gaps or errors in the submissions

Maintains project related timelines / project breakdowns collaboratively with the research team, and ensures forward action on project timelines during periods Dr. Wile has increased clinical workload

Assists in purchasing and invoicing related to research projects

E nsures there is an adequate supply of materials and resources required for research activities

Reviews financial paperwork for accuracy and maintains project financial records.

Follows up with purchasing and vendor issues pertaining to research purchases

Maintains project data records collected by researcher and research team members and follows up on outstanding or missing data items

Creates and maintains the Standard Operating Procedures (SOP) and Records Management System for this position

Performs other related duties as necessary in keeping with the qualifications and requirements of the job

Liaises with CCDPM Research Support Coordinator regarding recruitment and appointment tasks associated with research support staff and students

Consequence of Error / Judgement

Confidentiality and discretion are required in handling any matters related to specific research participants and judgment is required to identify when information or questions may be appropriate to redirect to clinical staff or Dr. Wile. Financial transactions and submissions must be accurate to avoid loss of funding. Work often involves specific deadlines.

Supervision Received

The position is largely independent but includes review of actions by Dr. Wile. The Coordinator is expected to take initiative and problem solve, and follow through on tasks.

Supervision Given

May oversee the work of students and / or employees of a lower classification in order to ensure forward action on project timelines.

Qualifications

High school graduation, some additional training in a related field. Undergraduate degree preferred.

Minimum 2 years of related work experience in office administration or accounting, or an equivalent combination of education and experience.

Ability to analyze and reconcile financial statements and maintain budgets.

Ability to use the Microsoft suite office software, able to learn new software programs.

Ability to communicate effectively verbally and in writing.

Ability to exercise tact and discretion.

Ability to work effectively independently and in a team environment.

Knowledge of UBC, Southern Medical Program, and CCDPM policies and procedures is an asset.

F amiliarity with project management including Gantt style charts is an asset.

Experience working in a research environment in an academic and / or clinical setting is preferred

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

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Movement Disorders Research Coordinator • Kelowna General Hospital