Host Receptionist

Contribute to an exceptional client experience within a well-established law firm. Provide high-end front-desk service coordinate internal events and support the conference centre. Enjoy a stable schedule varied responsibilities and a professional bilingual work environment. A strategic role at the heart of daily operations.

Annual salary between $36.000 and $50.000 based on experience.

Permanent full-time position 35 hours per week.

Stable schedule Monday to Friday:

Monday to Thursday: 10:00 am to 6:00 pm.

Friday: 9:00 am to 5:00 pm.

Lunch break: 1:00 pm to 2:00 pm.

15 days of vacation starting in the first year (prorated based on months worked in 2026 according to start date; full 15-day bank as of 2027).

Comprehensive group insurance including:

Dental care vision care and mental health support (up to $3000).

Family coverage fully paid by the employer (taxable benefit).

RRSP: Employer contribution of 2% after one year increasing up to 4% if you contribute 6% or more.

Wellness program: 80% reimbursement up to $750 per year for purchases related to workplace comfort (technology equipment) or health (fitness membership or equipment).

Continuing education: Reimbursement of up to $700 per year for job-related training.

Valued internal involvement: Participation in committees client events internal campaigns recognition of seniority appreciation week and more.

Reception and Front Desk

Welcome visitors courteously and direct them to the appropriate meeting rooms.

Notify professionals of guest arrivals.

Manage incoming calls including emergency calls.

Receive legal documents delivered by bailiffs/process servers.

Close the reception area at the end of the day.

Meeting Rooms and Event Coordination

Prepare conference rooms and ensure they are in proper condition before and after meetings.

Manage room bookings through the EMS system

Ensure required supplies and equipment are available.

Coordinate requests with catering services (orders changes cleanup).

Provide logistical support during cocktail receptions or special events.

Administrative and Logistical Support

Create signage and menus for buffet services.

Maintain and update the food allergy list.

Prepare attendance lists and follow up on internal activities.

Manage visitor offices (booking setup verification).

Keep shared spaces clean and functional (kitchens refrigerators restrooms).

Completed post-secondary diploma in hospitality communications or a related field.

3 years of relevant experience ideally in reception coordination or high-end hospitality.

Bilingual in French and English to interact effectively with national and international clients and collaborate with teams across multiple provinces.

Excellent communication and presentation skills.

Strong organizational skills and ability to manage priorities.

Autonomy discretion and strong attention to detail.

Team-oriented mindset and a commitment to delivering outstanding service.

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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