Executive Assistant

Our client is seeking for an experienced Executive Assistant to provide high-level administrative support in Calgary, Alberta. This contract role requires strong organizational skills, discretion, and the ability to manage complex schedules, coordinate travel, and communicate with stakeholders. The ideal candidate is detail-oriented and thrives in a fast-paced, dynamic environment.

Responsibilities:

• Manage multiple calendars and coordinate complex schedules for senior leaders.
• Arrange travel, including accommodations, transportation, and logistics.
• Prepare and edit correspondence, reports, briefing materials, and presentations.
• Serve as a key liaison with internal and external stakeholders, including donors, alumni, government representatives, and staff.
• Prioritize urgent requests and ensure timely responses.
• Maintain confidentiality and handle sensitive information with discretion.
• Support project coordination, timelines, and team collaboration.
• Assist with office administration, document management, and records.
• Track and report expenses in compliance with organizational policies.
• Represent leadership professionally in interactions with community stakeholders.

Requirements:

• Minimum 5 years of executive-level administrative support experience.
• Proficient in CRM systems and Kronos Timekeeping.
• Skilled in managing multiple calendars and complex schedules.
• Experienced in coordinating travel, logistics, and expense reporting.
• Strong written and verbal communication with high attention to detail.
• Able to maintain professionalism and confidentiality under pressure.
• Experienced in preparing documentation, presentations, and correspondence.
• Team-oriented with strong collaboration skills.

How to Apply:

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05000-0013401744

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.