Project Coordinator Service Delivery

Location: Halifax - Wilkinson Canada

In fast changing markets customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each aerospace transportation defence security and space our architects design innovative solutions that make our tomorrows possible.

Project Coordinator

Halifax NS- Hybrid

Regulatory Compliance Requirements

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

Position Summary

We have a current vacancy for a Project Coordinator plays a critical role in supporting the successful planning execution monitoring and delivery of work periods within the Project Management Office (PMO) and Service Delivery Teams. Working closely with Ship Maintenance Leads Planners & Schedulers Project Managers Finance Coordinators Risk Managers and Change Managers the Project Coordinator supports day-to-day project administration documentation control stakeholder alignment and compliance with established governance processes and quality standards.

This role is essential to maintaining business rhythm enabling efficient decision-making and ensuring project teams remain aligned with contractual technical schedule and financial obligations. The Project Coordinator contributes meaningfully to project performance by promoting accuracy organization proactive communication and collaborative problem solving.

Key Areas of Responsibility

Duties at the discretion of the Service Delivery Planning Team Manager and/or PMO Manager Lead may include the following:

• Tracking invoices that do not have Objective Quality Evidence (OQE) and contacting vendors.

• Assisting with Goods Received invoices.

• Managing OQE tracking (within Main Work Lists SharePoint etc.).

• Tracking OQE approval timing and coordinating with Ship Maintenance Leads to ensure timely payments.

• Supporting activities related to processing of billings and invoices working closely with other functions such as Finance Procurement Service Delivery.

• Supporting project teams with project deliverables as needed.

• Supporting management and coordination of meetings as required.

• Supporting Procurement with purchase order creation requests for quotes.

• Supporting data gathering for performance measures as needed.

• Developing positive relationships with internal and external project stakeholders such as suppliers subcontractors and customers.

• Supporting development of project reports as needed.

• Assisting with contracting and subcontracting documentation and correspondence.

• Working with project tools to manage activities and workflow issues (reports deliverables etc.).

• Working with the project Enterprise Resource Planning (ERP) tools SAP and Isherwood to process and extract project data as required by the project requirements.

• Supporting and initiate continuous improvement initiatives with the team to recommend improvements to business processes (document lifecycles internal processes lessons learned etc.).

Minimum Qualifications

• Two year diploma in Office Administration and/or Business Administration or in lieu of a degree a combination of education and/ or experience as equivalency.

• Minimum of 3 years of demonstrated experience in the last ten years in a similar role.

• Ability to work independently with minimal supervision.

• Strong organizational skills and ability to balance multiple priorities.

• Strong written and verbal communication skills.

• Ability to effectively interact with both internal and external stakeholders.

• Understand project management and business processes.

• Proficiency in using Microsoft Word Excel PowerPoint and JIRA.

• Familiarization with IBM Maximo would be an asset.

• Familiarity with Enterprise Resource Planning (ERP) tools such as Isherwood /SAP is an asset.

If youre excited about working with Thales but not meeting the requirements for this position we encourage you to join our Talent Community!

Special Position Requirements

The reference Total Target Compensation (TTC) market range for this position inclusive of annual base salary and the variable compensation target is between Total Target Cash (TTC) $70000 - $95000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

We use artificial intelligenceenabled tools as part of our recruitment process to support activities such as candidate discovery résumé matching and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions including candidate evaluation selection and disposition are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Why Join Us

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents including the following:

Company paid Extended Health Dental HSA Life AD&D Short-term Disability Cancer Care Program travel insurance Employee Assistance Plan and Well-Being program.

Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.

Company paid holidays vacation days and paid sick leave.

Voluntary Life AD&D Critical Illness Long-Term Disability.

Employee Discounts on home auto and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware software or technical information controlled under the Canadian Export Control List the Canadian Controlled Goods Program the Canadian Industrial Security Program the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.