In this position, you will be working out of our Equipment Division
You as a Project Coordinator will :
- Handle all logistics - setting up trucking & equipment and processing invoices.
- Issue mobile PO’s and process invoices.
- Read blueprints (do pick lists) as well as timelines.
- Communicate with jobsites in regard to scheduling.
- Communicate with field workers in regard to daily tasks, overtime & miscellaneous information.
- Coordinate and organize travel arrangements for hoist technicians.
- Assist in creating hoist rental contracts & billings for installs, raises, dismantles & service calls.
- Inputting information and accurately entering data using Excel and other company software
- Contract negotiations, lease agreements, working with Legal regarding revisions
- Collecting customer credit applications, insurances & documents
- Managing hoist inventory - parts, components & ensuring they have part #’s or bulk asset #’s setup
- Help maintain the MMH google spreadsheet, Hoist Location Spreadsheet & Calendar
- Assist in ensuring all work orders & logbooks are completed.
- Create documentation such as client reports, presentations and proposals as required.
- Proofread work for errors and make appropriate corrections as needed.
Is this the right role for you?
- You have two to four years of administrative experience
- A diploma or post-secondary in Administration or Accounting would be an asset
- You have a strong focus on customer service with a pleasant phone manner
- Excellent verbal and written communication skills and the ability to always maintain a professional demeanor with fellow employees, clients, service providers and suppliers
- You are able to work Monday to Friday in-office at the Toronto Oxford Office located in Mississauga
EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
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