PGME Assistant- Office Assistant 4 (AESES)

Job OpeningaLocation : Expected Start Date : Full Time : Permanent : Posting End Date : Job Description : PGME Assistant- Office Assistant 4 (AESES)New Budget-Funded Continuing Full-Time 35.00 hours / week Monday to Friday 8 : 30 am to 4 : 30 pm. This is not a remote position and on campus work required.Salary Range : $24.27 - $33.05 per hour ($44,171.40 - $60,151.00 per annum)Proposed Start Date : June 17, 2024Trial / Probation Period : 840.00 work hours For more information, please contact : Penny Nanayakkara260 Brodie centre204-789-3490 or @ : - Coordinates the annual PGME New Resident Orientation, including scheduling speakers and ensuring appropriate AV equipment is in place and functioning throughout the day.- Coordinates alternate orientation day arrangements.- Assists with the Program Administrator & Program Director workshops, including promotional material, booking rooms, scheduling speakers, ordering catering (if needed), and ensuring appropriate AV equipment is in place and functioning.- Supports all aspects of various PGME committees, including but not limited to the PGME Assessments & Entrada Committee and the PGME Academic Curriculum Committee. This includes distributing the agenda, recording minutes, and following up with action items.- Assists with updating the PGME website and intranet to ensure the site is current and relevant for learners and the University community.- Maintains and updates the applicable filing systems, databases, and spreadsheets; designs queries to create merge documents and mailing lists / labels; recommends changes to forms and tables.- Assists with PGME's new trainee registration process as required.- Participates daily in various duties associated with the accreditation process and reports to the accreditation leads as required; stays informed of accreditation standards related to the area.- Handles administrative requests for information from internal and external organizations.- Arranges learning environment assessment scans with programs; sends out surveys, books appointments, one-on-one meetings, interviews, and workshops; books space and associated services; secures the required equipment.- Assists with providing administrative support to PGME core curriculum courses as required.- Assists with creating and collecting data for all PGME-related surveys and data collection.- Maintains and updates the procedures manual for this position.- Performs other related duties as : MINIMUM FORMAL EDUCATION / TRAINING REQUIRED : - Completion of a formal training program from a recognized institution in a related discipline required. EXPERIENCE : - 3 years of directly related experience required.- Experience with the Curriculum Management system is preferred.- Experience with website management systems is preferred.- An acceptable equivalent combination of education and experience may be considered. SKILLS & ABILITIES : - Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual platforms required.- Knowledge of U of M policies and procedures as they relate to the function / program preferred.- Ability to work in harmony with others and provide assistance to staff, students, and the public required.- Effectively completes tasks independently and in conjunction with others required.- Ability to follow instructions and handle a variety of clerical duties required.- Appropriate communication skills, both verbal and written required.- Satisfactory work record, including satisfactory attendance and punctuality, is required. OTHER JOB-RELATED QUALIFICATIONS THAT MAY BE PREFERRED : - Experience taking minutes.- Experience working in a university Information : The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).