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Administrative Coordinator

Administrative Coordinator

Privateontario, Canada
2 days ago
Salary
CA$100,000.00 yearly
Job type
  • Full-time
Job description

What We Do :

At The Moresby Group, we’re a team of motivated, smart, and fun individuals who thrive on making a real impact. We partner with Fortune 1000 companies across industries like Aerospace, Manufacturing, Energy, Financial Services, and more, negotiating billions in supplier savings. We do this on a project basis and have executed over 50,000 negotiations in 92 countries. It's fast-paced, rewarding, and results-driven work.

We get things done quickly and accurately—and always deliver results.

We intentionally maintain a low online presence (including LinkedIn). The best way to learn more is through a direct conversation with us!

Role Overview :

As an Administrative Coordinator, you will play an integral role in the success of our projects, ensuring smooth coordination and giving our negotiators the tools they need to succeed.

Your role will primarily involve scheduling supplier calls, analyzing data in Excel, and ensuring our negotiators have the information they need to succeed.

Key Responsibilities :

Supplier Engagement :

  • Reach out to suppliers to identify the appropriate point of contact for negotiations (note : this is not cold calling—you're calling as a customer gathering information).
  • Follow up consistently via phone and email to ensure we connect with the right decision-makers
  • Coordinate and schedule calls between supplier decision-makers and our negotiators
  • Ongoing collaboration with negotiators and have ownership over managing their calendars and task lists
  • Ensure schedules are organized and KPI’s are not being violated
  • Maintain and update vendor records in our CRM (Close.io) with contact information, status updates, and follow-up notes

Data Analysis :

  • Analyze historical supplier spend data and pricing proposals using Excel
  • Conduct research on suppliers to provide key insights that support negotiation strategies

    • What We Are Looking For :

  • Experience in a professional office environment and working with people over the phone
  • You have excellent communication skills, written and verbal
  • A self-starter with a strong drive, tenacity, and the ability to hustle
  • Detail-oriented, resourceful, and focused on delivering results
  • Proficient in Excel and CRM tools (e.g., Salesforce, Close.io)

    • Culture :

  • Remote Work : Work from anywhere, as long as you're available 9-5 EST (occasional in-person meetings once a quarter).
  • Annual Retreats : We are a close-knit team and value spending time together
  • Charitable Impact : We donate a portion of the savings we generate to charity ($100K+ and counting)
  • Meaningful Work : We have a small, efficient team where each member has a direct impact on our success. If you're looking for an environment where you can make a difference, this is the place for you
  • Retirement Savings Match : We offer a matching program for retirement savings
  • Education & Growth : We support ongoing education and professional development, including funding for courses and skill-building opportunities

    • The Moresby Group is an equal opportunity employer, and we are dedicated to fostering an inclusive and barrier-free work environment for all candidates and employees. We encourage all qualified candidates to apply, and if accommodation is required during any stage of the recruitment process, please contact our Talent team directly.

    If you're ready to join a team of passionate professionals where you can grow, learn, and make a real impact, we’d love to connect and see how you can contribute to our mission!

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    Administrative Coordinator • ontario, Canada