Office Manager

Job description

HireArt is helping our client find an experienced and dependable Office Manager to take ownership of the front-of-house experience and ensure their Sunnyvale campus is welcoming, efficient, and aligned with company needs.

In this role, you’ll oversee key workplace programs, including food and snack services, in-office events, space planning, office aesthetics, and visitor experience. You’ll also manage vendor relationships, from plant care and reception to security, ensuring high-quality service, cost efficiency, and accountability.

The ideal candidate has a strong background in facilities and event management, thrives in dynamic environments, and enjoys creating thoughtful, functional workplace experiences.

As Office Manager, you will:

• Lead daily office operations to ensure a seamless, professional, and welcoming environment.
• Manage food, snack, and event programs that enhance employee experience.
• Coordinate space planning, seating assignments, and office layout updates.
• Oversee vendors for cleaning, maintenance, reception, and security services.
• Support light maintenance tasks, supply inventory, and general workspace organization.
• Partner with IT, engineering, and business teams to solve operational challenges and improve office systems.
• Develop and document standard operating procedures (SOPs) to maintain consistency and efficiency across sites.

Requirements

• 3+ years of experience in workplace operations, facilities management, or event planning
• Hands-on operational skills, including the ability to handle light maintenance and lift up to 20 lbs
• Strong attention to detail, ownership mindset, and pride in maintaining high-quality, organized spaces
• Proven vendor management experience, including sourcing, onboarding, and holding service providers accountable to budgets and timelines
• Excellent multitasking and prioritization skills, with calm, solution-focused execution under pressure
• Strong communication and collaboration skills for cross-functional coordination
• Process-driven and systems-oriented, with experience developing scalable workflows and templates
• Resourceful and cost-conscious, with a practical approach to problem-solving and optimizing operations

Benefits:

• Pre-tax commuter benefits
• Employer (HireArt) Subsidized healthcare benefits
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment: This is a full-time, ongoing contract position staffed via HireArt. This role is onsite in Sunnyvale, CA and available to candidates based in the Bay Area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.