Communications Coordinator

Job Description

Job Description

Salary : WHO WE ARE

Join our team today and make a difference for the future of Inuit Women

Grounded in Inuit Qaujimajatuqangit, Pauktuutit elevates the voices of Inuit women across Canada and supports their health, economic stability, safety, and access to justice through culture-specific policy advocacy, dedicated programs and strategic partnerships. By engaging and collaborating with Inuit women, communities, and organizations, we strive to empower Inuit women, girls and gender-diverse Inuit, ensuring they have greater opportunities to thrive.

Pauktuutit, as the national voice of Inuit women in Canada, has a key role to play in ensuring the use of a gender-equality lens in policies impacting Inuit women, girls and gender-diverse Inuit. We promote greater progress in priority areas, across health and well-being, violence and abuse prevention, safety, and social and economic development. Our ability to do so depends heavily on partnership across government, key funders, Inuit community groups and other stakeholder organizations.

Job Purpose

Under the direction and supervision of the Communications Lead, the Communications Coordinator supports the delivery of the communications program for Pauktuutit Inuit Women of Canada (Pauktuutit). The role requires strong collaboration to develop communications strategies, support execution, and measure of results to help understand what is working and what is not, in order to broaden the reach and deepen the impacts of projects and advocacy efforts related to advancing Pauktuutits strategic mission. In the communications process, this position liaises with staff at all levels of the organization as well as with partners and external agencies.

Responsibilities Include :

Project Communications

Engages as the first line of support for Inuktitut communication needs.

Draft plain language messaging and content suitable for a range of audiences and coordinate the development and production of multilingual documents.

Drafts content for departmental and corporate webpages and other social media platforms and manages all social media platforms and website updates.

Coordinates the expansion of Pauktuutits participation on relevant social media outlets.

Works with external communications firms to ensure ongoing improvement to web pages and communications products as managers deem necessary.

Manages and coordinates translation requests.

Develops internal communications plans and facilitates and fosters information sharing across Pauktuutit on strategy and specific projects.

Coordinates communications campaigns to increase awareness of Pauktuutit, on-going projects, and strategic agenda.

Receives, manages, and responds to communications requests and media inquiries under the direction of the communications lead.

Monitors media landscape at local regional and national level. Prepare updates and newsletters to inform leadership and staff members of relevant news items.

Coordinates the development and dissemination of communications products and materials and provides feedback on all designed work.

Drafts graphic media (publications, infographics, posters, social media graphics, etc.) as required by the managers, and leadership team.

Develops content for Pauktuutit social media platforms and provide analysis and strategic engagement.

Develops written materials including briefings, news releases, media statements and speaking notes for Pauktuutit representatives, including the President and CEO, and leadership team.

Coordinates and supports the planning, editing, production and distribution of external reports, newsletters, and publications.

Assists department managers and leadership team, in liaising with national and regional Inuit organizations and other agencies as required.

Supports Communications departments administration by following procedures. Creates purchase orders, tracks invoices, and facilitates payment processes.

Maintains contact lists for media, updates mailing lists, and maintains preferred vendor lists.

Manages projects in the Communications department, as required and assists with other projects, as needed.

Assists with event planning and preparation.

Monitors local, regional and national media for relevant information pertaining to Pauktuutits work. Provides reports and shares information in a timely manner.

Other Duties

Builds and sustains networks, relationships and partnerships with other Inuit organizations, communities, services, and organizational stakeholders.

Coordinates and facilitates meetings and workshops as required; and attends meetings related to projects, advocacy, and organizational goals as deemed necessary

Represents Pauktuutit in local, regional, and national planning initiatives, committees, conferences, and meetings as required.

Maintains a foundational understanding of community, regional and national developments as they pertain to Inuit.

Please note other duties may be assigned as needed to meet the mandate and evolving needs of the organization.

Knowledge Skills and Abilities (KSAs)

Core Competencies

Collaboration : Works cooperatively with others to achieve organizational goals. Meets personal professional commitments to the group and supporting others as required, to achieve organizational goals. It includes appreciating and respecting diverse and varying perspectives and putting the business goals ahead of personal preferences.

Communication : The ability to listen, speak, explain, persuade, and influence others by expressing thoughts and views concisely, effectively, and appropriately in a range of different settings to hold attention and achieve desired impact. Excellent presentation skills, uses plain language, shares information and takes an open-minded approach to influence decision making.

Innovation orientation : Intellectual curiosity and open-mindedness ready to question existing systems, business models, and processes and devise innovative solutions. Requires an inventive approach to looking at business problems and opportunities.

Adaptability : Constructively adapts style in the face of ambiguity; strives to constantly learn and improve, challenge the status quo. Approaches new situations with an open mind, versatility, and agility. Demonstrates a positive attitude, resilience, and openness to changes.

Integrity and Ethics : Upholds social, ethical, norms and values that Pauktuutit holds important- demonstrates commitment to championing Pauktuutits organizational policies and values; behaves consistently, and is open, trustworthy and acts without consideration of personal gain.

Functional Competencies :

Project Management - Ability to balance multiple tasks; prioritize the interdependency between projects and own commitment to deliverables.

Ability to understand communications best practices for Inuit communities and to advance communications strategy through effective communications implementation tactics.

Outstanding communication and collaboration skills, and open-minded approach to influence decision making; working effectively with various levels of management and teams.

Excellent reading and writing skills, with a strong attention to detail, particularly when editing.

Solution orientation - Ability to take ownership of requests; tailor solution to the situation; be timely in follow-up; exercise initiative in adapting procedures to address unusual problems and resolve conflict.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly, following procedures and processes, with excellent attention to detail.

Ability to work independently and to collaborate with staff, contractors, and stakeholders.

Administration :

Strong knowledge of Microsoft Office, Social Media platforms, WordPress, Canva, and Adobe Acrobat Suite.

Working knowledge of virtual meeting tools such as MS Teams and Zoom.

Presentation skills using PowerPoint or similar software.

Ability to travel across Canada in remote communities when required.

Education

Post-secondary education in a discipline relevant to communications, journalism or public relations, or an acceptable combination of education and experience.

Experience : Required

Minimum 2 years experience providing communications support in an organizational context

Experience in executing social media strategies

Strong written communication skills and ability to develop creative content

Experience contributing to, implementing, and supporting evaluation of communications material

Knowledge and experience working with Inuit, of Inuit Nunangat, and current political, cultural issues, particularly relating to health, violence and abuse prevention, and social and economic realities of Inuit.

Fluency in English and Inuktitut (oral and written)

Assets

Strong interpersonal and relationship-building skills

Project management skills and ability to handle multiple competing deadlines

Pauktuutit is a strong team of individuals whose work is grounded in Inuit Qaujimajatuqangit. We inherently place tremendous value on the contributions of each individual, being critical to the success of the whole.

Pauktuutit is an equal opportunity employer, with policies and practices intended to build an inclusive, accessible, and respectful work environment. We strongly encourage applications from Inuit and other Indigenous people. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, gender identity or expression, physical or mental disability, political affiliation, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, and regulations.

Priority hiring will be given to Inuit and other Indigenous people.

We are committed to creating safe spaces for individuals of all backgrounds and abilities. If you require accommodation, please indicate so in your application.

Skills testing may be a part of the application process.

This position is hybrid the successful candidate must reside or willing to relocate to Ottawa, Ontario and be available to come into the office when required.

How to apply :

Please include a cover letter with your resume, and at