JOB DESCRIPTION
About the role
We’re looking for an Executive Assistant I to join our growing team!
What you’ll do here :
Support Treasury team & VP Procurement in various tasks : email and calendar management, business travel, expense accounts, updating organizational charts etc.
Plan, coordinate and organize meetings : invitations, scheduling conflicts addressed and resolved, room reservations, catering, equipment, etc
Support document preparation.
Provide support to the management and adjacent teams. This includes : Contact People, filing confidential employee documents; preparing team meeting agendas; preparing document packages for various meetings; and tracking timesheets.
Ensure the quality of the French & English used in memos / documents.
Support teams with the integration of new employees : from access requests to the closing files of departing employees. Treat information and records in complete confidentiality.
Monitor budgets, complete payment requisitions, make invoices payments, purchase supplies, etc.
Collaborate in an administrative team and work closely with other Executive Assistants within Intact.
What you bring to the table :
College diploma in administration or secretarial studies or equivalent combination of education and experience.
Minimum of 5 years experience.
Strong business acumen and professionalism.
Proficiency in MS Office (Word, Excel and PowerPoint).
Can handle multiple competing priorities and deadlines.
Excellent communication skills, both written and verbal.
For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.
No Canadian work experience required however must be eligible to work in Canada.
LI-Hybrid
What we offer
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :
A financial rewards program that recognizes your success
An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
An extensive flex pension and benefits package, with access to virtual healthcare
Flexible work arrangements
Possibility to purchase up to 5 extra days off per year
An annual wellness account that promotes an active and healthy lifestyle
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
Inspiring leaders and colleagues who will lift you up and help you grow
A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.