Executive Support Talent Pool (Executive Support 2)

Job Information

Job Title : Executive Support Talent Pool (Executive Support 2)

Job Requisition ID : 48116

Ministry : Various

Location : Edmonton

Full or Part-Time : Full Time

Hours of Work : 36.25 hours per week

Regular / Temporary : Regular and Temporary Positions

Scope : Open Competition

Closing Date : Open until suitable candidate found

Classification : Executive Support 2

About Us

Role

Do you enjoy working in a fast-paced environment with new challenges every day? Do you love juggling multiple tasks amid ambiguity, improving processes, taking on projects and working with others?

If so, an Executive Support position with the Government of Alberta might be a great fit for you.

Executive Support roles in the Government of Alberta are key members of executive offices such as Deputy Minister Offices or Assistant Deputy Minister Offices.

These positions serve as a liaison with external stakeholders, internal executive offices, and other government Ministries.

These roles deal with challenging, high-profile issues of sensitive and confidential nature. It is desirable that candidates have a thorough understanding of departmental operations, policies, and practices.

However, if you have experience providing high-level support to executive roles within a large, complex organization, this would be considered an asset.

Your main responsibilities will include :

• Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
• Initiate, assign, monitor, and track action request responses ensuring due dates are met.
• Review correspondence for accuracy, grammar and proper formatting.
• Act as a liaison to ensure accurate and timely information is provided to the executive office.
• Manage business deliverables within changing timelines and with the ability to adapt, prioritize, and coordinate those activities.
• Build and maintain strong supportive relationships with internal GOA stakeholders and external contacts.
• Records management.
• Support the assigned area with general administrative functions such as requests for information technology, 1GX (the enterprise resource planning software used by the Alberta Public Service), staffing request coordination, and other transactional responsibilities.

To be successful in an Executive Support role, you will be required to demonstrate :

• A high-level of independent action and thought.
• Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
• Public relations skills professionalism, relationship building, and diplomacy.
• The ability to multitask and organize conflicting priorities with competing deadlines.
• Political acumen; you have a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.
• Sound judgment and initiative.
• Excellent organizational skills and a keen eye for detail.
• Experience in identifying and setting priorities.
• Excellent coordination, planning, and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
• Troubleshooting skills that will enable you to solve issues as they arise.

Qualifications

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of :

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Assets :

• Previous experience supporting an executive office within a large complex organization
• Experience with overall coordination of calendars and scheduling of senior executives
• Experience with Systems Applications and Products (SAP) systems or other Enterprise Resource Planning (ERP) systems (e.

g., Success Factors / 1GX, Oracle, etc.)

• Experience with Microsoft Office Suite; Word (editing and formatting), Outlook (scheduling meetings), Power Point (presentation development), Excel (data entry)
30+ days ago