Project Adminsitrator

Job Description

Job Description

We are seeking a Project Administrator to join our team!

The Project Administrator is an extension of the Projects Teams, responsible for the execution of claims intake and assignment, accounting functions such as the issuing of Purchase Orders (POs) and final invoicing and the administration of compliance tasks.  This position is a critical support role in the company and will be required to collaborate with all departments within the organization, work in a fast paced environment while maintaining a keen eye for detail.

Responsibilities :

• Answer all in-bound calls and transfer them to the appropriate staff member for resolution if they are unable to provide assistance to the caller
• Opening & closing of the front office
• Welcome on-site visitors, determines the nature of their business and announcing visitors to the appropriate personnel
• Check & sign for deliveries and arrange courier services
• Take customer payments
• Sort & receives incoming & outgoing mail
• Check fax machine and distribute faxes
• Keep a record of visitors signing in and out of the building
• Refill coffee supplies
• Keep boardroom neat and presentable for meetings
• Generation of a digital jobs in accordance with company standards
• Submission and collection of customer Work Authorizations (WA) & deductible payments
• Generation and submission of sub-trade POs and the timely follow up on the collection of sub-trade invoices / quotes
• Appropriate filling of job documentation into the digital folders
• Final invoicing of files, including reconciliation of all jobs costs and POs
• Completion of monthly Production Reports and adherence to billings forecasted targets
• Execution of the initial customer call for all new claims assignments and the completion of the claims call sheet
• Entry of new claims into our Claims Management Systems

Qualifications :