Municipal Contract Administrator

A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world. If you’re looking for a career that moves, join our team of professionals passionate about the future of transportation.

We are managing complex, large-scale commercial projects from conceptual planning through design, construction, and occupancy. Join our construction management team to collaborate on projects that are as technically challenging as they are impactful, creative, and fulfilling.

Your Opportunity

Stantec's Infrastructure group provides planning, design and construction administration services for municipal infrastructure (watermain, storm, sanitary), roadway, road rehabilitation, transit / rail, bridge and related projects. We are currently seeking a Municipal Contract Administrator to complement our Field Services team, conducting fieldwork in the greater Toronto and surrounding area that will be out of the Markham office. The Municipal Contract Administrator will play a lead role in the delivery of inspection services with our Municipal clients. Due to expanding business opportunities in the local Toronto and elsewhere within the company, this position offers potential for growth in the areas of technical / professional development and project management. At times there may be some daily travel to perform administration and inspection-related duties in support of the Design Team and Engineer of Record projects.

Your Key Responsibilities

Conduct site meetings and issue minutes.

Organize and control work to administer medium to large contracts

Ensure work on contracts proceeds according to plans, procedures, contract specifications and quality

Check contract documents and review design for obvious errors

Approve work and progress payments

Carry out inspection activities to ensure conformance

Check and inspect contractor's work with drawings and related contract documents

Conduct site surveys, confirming the scope of work, obtaining relevant information, equipment and materials

Arrange site access and conduct a survey

Compile field data in report form for review of the project designer

Prepare contract specifications, construction staging and traffic arrangement schemes

Assess the scope of work

Monitor staff levels, coaching junior staff as required

Manage the construction budget, act as liaison with clients and issue invoices as appropriate

Liaise / coordinate with service providers for specialized inspections and / or testing to ensure the tasks are completed per the terms or reference, specifications or agreement

Address contractor questions and misconceptions by working closely with the superintendent and other construction staff

Record of contractor activities in digital format.

Accountable for confirming that work on contracts proceeds in accordance with approved design and contract specifications

Perform work within established guidelines, procedures and practices

Able to handle multiple assignments

Your Capabilities and Credentials

Knowledge and understanding of Ontario Provincial Standards and Specifications (OPSS), Ontario Provincial Standard Drawings (OPSD), Contract Documents including Agreement, General Conditions of Contracts, and Special Provisions

Knowledge of construction survey and layout

Knowledge of construction methods and materials

Knowledge of the requirements of relevant legislation such as the Occupational Health and Safety act and Environmental Protection Act

Experience working with Microsoft Office software (Word, Excel, Access)

Experience working with MS Project or Primavera considered an asset

Experience working with Builterra is an asset

Excellent verbal and written communication, time management, negotiation and conflict resolution, problem solving, and organizational skills

Education and Experience

Post-secondary degree or diploma in Civil Engineering or Civil Engineering Technology / Technician

Minimum 6+ years' experience in municipal contract administration

Demonstrated Construction Administration experience as a Contract Administrator or the equivalent of 5 or more similar Ministry of Transportation Ontario (MTO) or municipal projects with construction values of least between $5,000,000 and $15,000,000 or greater is an asset

Either registration as a Professional Engineer with PEO or as a Technician or Technologist with O.A.C.E.T.T. with Road Construction Contract Administration (RCCA) designation, or Road Construction Senior Inspector (RCSI) with the ability to obtain (RCCA) designation.

Prior MTO T131 Advanced Claims Dispute Resolution training is an asset

Prior experience working in a Municipal Environment is an asset

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible

Primary Location : Canada | ON | Markham

Organization : 1605 Transpt-CA Ontario GTA-Markham ON

Employee Status : Regular

Travel : No

Schedule : Full time

Job Posting : 08 / 01 / 2026 07 : 01 : 29

Req ID : 1003582