Legal Reception / Administrative Assistant

Legal Reception / Administrative Assistant

Join to apply for the Legal Reception / Administrative Assistant role at The Law Office Management Association (TLOMA).

We are a leading full‑service business‑first law firm with offices in Mississauga, Burlington and Toronto. Founded in 1979, we are driven by core values of personal and professional respect, community consciousness, and delivering unparalleled value to our clients. Our practice areas include Corporate / Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Legal Receptionist / Administrative Assistant with 1‑2 years of law firm experience. The successful candidate will be organized, detail‑oriented, and demonstrate strong written and verbal communication skills.

Position Overview

Reporting to the General Manager, you will be the first point of contact for clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. You will welcome guests and coordinate front desk activities, including distributing correspondence and redirecting phone calls. Additionally, you will assist lawyers in the Toronto office with general legal administration tasks and be responsible for overflow billing assistance as required. This role is ideal for someone with strong customer service skills and a passion for maintaining efficient office operations in a fast‑paced setting.

The position is in our Toronto office and is an in‑office role. Working hours are 9 a.m. – 5 p.m., though you may be required to work outside normal business hours to meet business and client needs.

Responsibilities Include, Among Others

• Greet clients and visitors in a friendly and professional manner.
• Perform data entry tasks accurately and efficiently while maintaining up‑to‑date records.
• Complete general administrative tasks, including processing mail, scheduling meetings, phone calls, and boardroom bookings for lawyers, answering accounting emails regarding payment questions, providing overflow billing assistance, and maintaining the front desk.
• Keep the reception area and lobby clean, organized, and welcoming.
• Monitor and restock office amenities such as coffee and snack bars, office supplies, and coordinate replenishment orders with the facilities coordinator.
• Perform other administrative duties as assigned.

Qualifications

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our firm that all members, including those with disabilities, find our workplace welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification.

How To Apply

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate "Legal Receptionist / Administrative Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. When we interview an applicant for this position, we will, within 45 days of the interview or the last interview, provide the applicant with information on whether a hiring decision has been made in respect of this position.

No agencies or recruiters please.

#J-18808-Ljbffr