*Interested candidates are required to submit a complete proposal with a detailed cover letter as outlined in Section 7

REQUEST FOR PROPOSALS

Seeking Policy Consultant to support Provincial NFP Organizations Transition to Federal Incorporation

The Council of Agencies Serving South Asians (CASSA) is seeking a qualified Policy and Governance Consultant to assist in the development of intra-organization policies and support transition from provincial to federal incorporation.

CASSAs goals are to diversify funding streams build unrestrictedfunds and stabilize long-term funding from government andnon-government granting bodies to achieve financial sustainability for the organization.

SECTION 1: PURPOSE

The purpose of this Request for Proposal (RFP) is to contract a Consultant who will:

1. Work with the Executive Director and CASSA Board of Directors to conduct an analysis of our current governance structure bylaws and operations in Ontario British Columbia Alberta and Quebec.

2. Provide guidance on the requirements for federal incorporation including necessary documentation filings and necessary bylaw changes.

3. Advise on any legal financial or operational considerations specific to the transition to federal status specifically in the provinces of Alberta British Columbia and Quebec.

4. Conduct assessment of organizational structure options including: dependent chapter (centralized governance) model vs Independent chapter model and analyze legal financial and operational risks associated with each model

5. Develop tailored fundraising policies that align with our mission values and strategic objectives. These include policies on Gift acceptance Issuance of tax receipts Fundraising priorities Investment of donor funds Fund management Fundraising authority Reporting and Data collection management.

6. Deliver training sessions to staff and the Board to ensure smooth transition and build internal capacity in fundraising policy implementation and enforcement.

SECTION 2: ABOUT CASSA

Mission

CASSAs mission is to facilitate the economic social political and cultural empowerment of South Asians by serving as a resource for information research mobilization coordination and leadership on social justice issues affecting our communities. CASSAs mission is to create social change by building alliances and working collaboratively with those who share a vision of empowering all communities to participate in defining Canadas future.

Vision

Overall we envision and strive for a Canada free of all forms of discrimination in which all communities are free from marginalization and are fully empowered to participate in defining Canadas political economic social and cultural future. We foster growth learning and social accountability through internal work with South Asian community members and external accountability practices with social institutions and government organizations.

Values

The following values serve as guidelines for our conduct as we implement our mission and work towards our vision:

Social Justice: We are committed to working within a social justice framework which promotes equity and empowerment for marginalized peoples and communities

Antioppression anti-racism anti-homophobia: We strive to incorporate anti-oppressive anti-racist and anti-homophobic principles and practices in our work

Responsiveness: We strive to work through a variety of consultative and participatory structures and practices to ensure that our work is grounded in the realities and priorities of our communities.

Diversity: We recognize and respect the diversity among and within South Asian communities and within Canadian society.

Collaboration and solidarity: We are committed to building alliances to work collectively towards common aims.

Accountability: We are committed to maintaining effective governance measurement and reporting practices.

SECTION 3: PROPOSAL SCOPE

Please address the following in your proposal:

Background

A cover letter including the name of the proposing organization (if you are part of one) the name of the individual assigned to the project and all relevant contact information including email address current city and phone number.

Services you have previously provided relative to the development of policies in relation to non-profits governance or related areas.

Experience with similar projects (national vs. regional or local type of organization size of community etc.).

Administration and Organization

A brief description of your approach to supporting organizations through transitions to federal incorporation including any tools methodologies or best practices you utilize.

What distinguishes your processes and approach from those of others

Section 4: ADDITIONAL SUBMISSION DOCUMENTS

Please provide a client portfolio including a list of clients served within the past five years.

Please provide us with three client references we can contact including name title organization and telephone number.

Optional: Applicants are asked to submit a sample policy or written governance piece relevant to fundraising. Documents may be anonymized or adapted to protect client confidentiality.

SECTION 5: CONSULTANT SELECTION

Proposals will be evaluated by CASSAs Fundraising Committee and its Board of Directors.

Proposals will be evaluated using the following criteria:

- Overall match between the RFP requirements and proposal: Understanding of scope objectives and completeness of response.

- Qualifications and previous work as a consultant.

- Demonstrated ability of the consultant to draft clear and comprehensive fundraising policies to ensure CRA and legal compliance.

SECTION 6: SCHEDULE FOR SELECTION

CASSA is considering the following timeline for engaging a policy consultant:

February 2 2026: Proposals due.

February 5- 9 2026: Finalist interviews with CASSA.

February 12 2026: Candidate notified of decision by telephone.

February 16 2026: Policy consultant begins work with CASSA.

The Board may or may not choose to conduct an additional telephone or an online interview with one or more finalists. Upon selection of a policy consultant CASSA will enter contract negotiations. The anticipated start date of the consultants work is February 16 2026.

SECTION 6: QUALIFICATIONS

Minimum Skills and Education

i. Bachelors degree or diploma preferably in a discipline that serves the work of policy writing non-profit law or nonprofit management. ii. Preference will be given to those with three to five years of experience in policy writing in the nonprofit sector.

iii. Knowledge of principles and leading practices in fundraising and philanthropy.

iv. Understanding of provincial and federal legislation and governance practices including bylaw development regulations and compliance requirements.

v. Experience working with nonprofit boards and committees. vi. Superior verbal and written communication skills

vii. Excellent time management skills with ability to juggle deadlines and self-manage

SECTION 7: SUBMISSION INSTRUCTIONS

Questions: Any questions or requests for further information must be submitted in writing to HR via no later than 5:00 p.m. on Feburary 2 2026.

Submission Deadline: Proposals must be sent to Ridah Asghar Director of Development via email ( ) no later than 5:00 p.m. on Feburary 2 2026. Please use .docx .xlsx or .pdf file types.

Equity Diversity and Inclusion: CASSA is committed to the principles of employment equity. We actively seek submissions from Indigenous Peoples and members of equity-deserving groups with demonstrated skills and knowledge to advance equity diversity and inclusion in a non-profit organization. As an organization that is committed to anti-discrimination and anti-oppression our work is strengthened by the input of people who have faced systemic barriers and who carry the knowledge of lived experience.