Special events coordinator Jobs in Toronto, ON

Booking Coordinator, Campus Events

Date Posted : 02 / 13 / 2025

Req ID : 41670

Faculty / Division : Operations and Real Estate Partnerships

Department : Campus Events

Campus : St. George (Downtown Toronto)

Position Number : 00005736

Description : About us :

Campus Events provides leadership, direction, expertise and advice in event production to the University community and external stakeholders, with emphasis on high standards for customer service, attention to detail and quality. Campus Events manages and facilitates a broad portfolio of activities including 25,000+ space booking annually including all internal, Recognized Student Groups and external requests for all spaces in the central room inventory across the St. George Campus. Campus Events also offers a concierge service to support high production virtual and hybrid events. With a population on the St George campus of approximately 80,000 people engaged in a variety of diverse activities, Campus Events provides a focal point to assess and ensure a variety of high profile and other events can be successfully executed while ensuring that the activities related to the purpose of the University - namely academic instruction and research - can proceed without disruption.

Your opportunity :

Reporting to the Manager, Campus Events, the Campus Events Booking Coordinator is an integral part of the

campus events unit at the university's newest building the Schwartz Reisman Innovation Campus. The demand for campus events services is extremely high so while the position is fast paced, there is tremendous support from a highly collaborative and dynamic team.

Your responsibilities will include :

• Determining logistical details for space rentals
• Matching space requirements to client needs
• Booking meeting space and rooms that meet client needs and referring complex bookings to senior staff
• Disseminatingclient requirements and booking information to internal contacts in a timely manner
• Analyzing processes and recommending changes for more efficient coordination of operations
• Ensuring contracts and agreements are consistent with University standards and guidelines
• Overseeing the implementation of venue setup, event execution and tear down
• Supporting senior staff with day to day event and meeting room duties

Essential Qualifications :

Assets (Nonessential) :

To be successful in this role you will be :

Please note :

Closing Date : 02 / 25 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Ancillary Operations

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 10 $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Facilities / Ancilliary Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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