Special events coordinator Jobs in Toronto, ON

Thomson Rogers LLP is currently seeking an enthusiastic, personable, detail-oriented, and highly organized Events & Marketing Coordinator to join their team.

About Us

Celebrating 90 years of advocacy, Thomson Rogers LLP is one of Ontario’s most trusted and long-standing law firms. Since , the firm has represented individuals and families facing life-altering injuries and complex legal challenges. Our lawyers lead high-stakes cases in personal injury, medical malpractice, family law, along with municipal, planning, and expropriation law.

Overview

Reporting to the Director of Marketing, the Marketing Events Coordinator plays a key role in planning, managing, and executing the firm’s events and related initiatives. This role requires ownership of assigned projects from concept through completion, collaboration with internal and external stakeholders, and a strong commitment to delivering exceptional client focused experiences.

The successful candidate will represent the firm and run events as a professional and polished ambassador. They will thrive in a fast paced environment, demonstrate exceptional administrative and organizational skills, and consistently maintain a high level of accuracy and attention to detail.

Application Requirements

Your resume and cover letter, including examples of events you have planned, organized and executed.

Key Responsibilities

• Support the Director of Marketing in implementing strategic plans for annual firm events
• Plan, organize, and execute in-person and virtual events, lunch and learns, webinars, sponsorship activities, receptions, etc., from start to finish
• Collaborate closely with the Marketing Team for graphic creation and copy related to events
• Create social media copy for pre‑event promotion, live coverage, and post‑event highlights, including capturing photos and video onsite
• Manage special mailings and lists for holiday cards, marketing gifts, etc.
• Maintain and update the firm’s CRM mailing lists, including the Marketing Team’s database
• Manage all promotional/swag projects for internal and external events
• Coordinate with vendors, partners, and stakeholders to ensure seamless event execution
• Source, recommend, and negotiate contract pricing at appropriate venues
• Create designs for swag and presentations related to events to ensure brand consistency
• Assist with event budget planning, monitoring, and manage project timelines
• Use project management tools to plan, track, and communicate progress while proactively identifying and resolving potential issues
• Conduct post-event reporting and analysis, measuring performance against key metrics and objectives
• Coordinate, schedule, and facilitate internal and external meetings
• Support the implementation of buisness development initatives
• Process invoices, maintain budget documentation, and prepare budget reports
• Work closely with third-party vendors to support marketing initiatives
• Perform other duties as required

Education/Experience

• Minimum 2 years of marketing and event planning experience in a professional services environment, preferably in a law firm
• CRM experience is required (HubSpot preferred)
• Experience capturing event content, including photography and videography
• Proficiency with Microsoft Office Suite, Zoom, etc., and the ability to learn new software and operating systems (e.g., Adobe Express, Kofax Power PDF, WordPress, , Hootsuite, etc.)
• Bachelor’s degree required

Skills/Abilities

• Strong written and verbal communication skills, presentation skills, online research capabilities
• Excellent organizational and administrative skills
• Creative problem-solving abilities and strong attention to detail
• Ability to work under pressure, prioritize competing priorities, and meet various deadlines
• Self-starter with strong critical thinking and leadership skills
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Works effectively both independently and within a team
• Ability to handle sensitive matters and maintain confidentiality
• Flexibility to adjust work hours to support business and event requirements

Administrative Matters

• Competitive salary
• Paid time off
• Employer-paid benefit coverage
• Hybrid model after the onboarding period

Reason for Opportunity

Vacancy

Expected Compensation Range

$60, – $85,

At Thomson Rogers, we recognize that exceptional talent comes in many forms. Compensation will be tailored to reflect your experience, skill set, and the impact you are ready to make in this role.

Hiring Approach

From résumé review to in‑person interviews, every step of our hiring process is guided by HR at this time.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

How To Apply

We invite all candidates to submit their resume to Alison Russell, HR Specialist.

Thomson Rogers LLP
Bay Street, Suite
Toronto, ON
M5H 1W2