SUMMARY OF DUTIES

Supervises and directs financial operations staff as assigned, either the Expenses and Suppliers Accounts team or the Payroll, Revenue and Corporate Accounting team. Ensures that financial operations services run smoothly, and is responsible for the continuity and improvement of services, as well as compliance with NFB internal controls, priorities, policies and directives. Helps establish the accounting and organizational structure in accordance with the NFB’s operating principles, public sector and Treasury Board accounting standards, and the rules of the Receiver General for Canada Manual.

MAJOR RESPONSIBILITIES

• Responsible for organizing the team’s work and ensuring that day-to-day activities run smoothly; establishes and manages priority schedules; ensures continuity of critical activities and plans replacements for team members during absences or leave.
• Acts as a super user of the SAP financial system for all NFB staff; provides advice on appropriate accounting treatments.
• Interprets policy provisions that their team is responsible for; acts as the NFB’s official representative within the government on all policy-related matters, including those related to procurement, travel and the travel card and acquisition card programs.
• Ensures proper accounting of general ledger accounts and reconciliations with the sub-systems or modules under their team’s purview, and reviews the monthly and annual closing.
• Conducts ongoing monitoring and activity planning to ensure the integrity and currency of the information contained in the financial systems and their ancillary modules throughout the year, as well as during monthly, quarterly or annual closing activities.
• Identifies opportunities for improvement in accounting processes, makes recommendations and ensures adopted solutions are implemented.
• Collaborates in defining internal controls in accordance with standards, policies and directives and ensures they are implemented efficiently within the teams.
• Monitors tax rates and taxation to comply with various federal and provincial regulations and advises the teams or sectors concerned of any changes required.
• Collaborates on the implementation of a risk framework for financial transactions and ensures that transactions are carried out on a daily basis in accordance with the directives of the Financial Administration Act (FAA); supervises or authorizes financial transactions under their responsibility (sections 32, 33 or 34 of the FAA).
• Ensures sound management and planning of human resources in their sector, in accordance with NFB values and policies as well as the collective agreements in force; ensures that effective teams are formed and that synergy, cohesion and a spirit of cooperation are created and maintained within the group.
• Sets clear expectations and evaluates individual and sector performance; establishes performance indicators, sets annual targets and puts forward talent-development plans.
• In collaboration with the branch management team, participates in developing policies and planning and prioritizing projects; communicates policies, objectives and strategies to the members of the sector and acts as a spokesperson for the sector with internal and external collaborators.
• Collaborates on projects to improve tools, IT systems and financial processes to ensure compliance with practices and quality of information; participates in documentation efforts, technical testing during system migrations, discussions and implementation and change-management activities.
• Coordinates information during the preparation of documents for auditors and performs audit analysis required for activities within their purview.
• Handles the production of assigned periodic and monthly reports, such as monthly revenue reports, proactive disclosures, statistical reports required by the federal and provincial governments, etc.
• Keeps abreast of government directions and initiatives in improvement projects and, where appropriate, acts as a resource person for the NFB.
• Follows up on files within their purview and, as required, collaborates with relevant internal or external departments (e.g., legal files, royalty files, human resources files, credit approval files, central PSPC systems such as the Standard Payment System, banking and cash management, etc.).

REQUIRED QUALIFICATIONS

PERSONAL QUALITIES