Real estate administrative assistant Jobs in Montreal-Ouest, QC

Our client, a commercial real estate company located in the heart of beautiful Westmount, is looking for an experienced Paralegal / Administrative assistant to join their team!!

RESPONSIBILITIES :

• Organize and expedite the flow of work through the office, initiating follow-up action.
• Prepare legal documents with little or no direction according to general precedents or instructions from management.
• Prepare letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy;
• Liaise between the various internal and external individuals, groups, and clients at all levels.
• Forward or respond to routine correspondence not requiring the managements attention.
• Manage the bring-forward or diary system / database to ensure important dates / deadlines are met.
• Prepare special reports, which may include gathering, analyzing and summarizing data.
• Exercise initiative and judgment to relieve management of administrative detail.
• Create, monitor and maintain client files for better file management and client service.
• Coordinate administrative tasks e.g. : accounting; opening and closing files; docketing; billing; etc.

QUALIFICATIONS :

• Ability to communicate effectively with management, with the aptitude to take care of clients' needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Proficient in Microsoft Office and Outlook, experience with Microsoft PowerPoint and Excel are an asset.
• Bilingual (French / English), both verbal and written.
• Legal Assistant Certificate / Diploma.
• 5-7 years as a Legal Administrative Assistant / Paralegal.

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