Real estate administrative assistant Jobs in Calgary, AB

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

Our Corporate Real Estate (CRE) department plays a vital role in supporting the company’s internal operations. The CRE team manages a diverse portfolio of leases worldwide, ensuring our offices are aligned with our strategic goals. As part of this team, you’ll collaborate with real estate managers and corporate leadership to deliver best-in-class service to Stantec’s internal stakeholders—helping our people do their best work every day.

As Corporate Real Estate Administrator, you will be a key member of the Corporate Real Estate team, supporting real estate managers, corporate leadership and other internal stakeholders. You will help ensure our global lease portfolio is managed efficiently and in compliance with company standards, while contributing to process improvements and special projects.

Your Key Responsibilities

Lease Administration & Documentation

• Coordinate the execution, review, and distribution of lease and real estate documents, including leases, amendments, memorandums, estoppels, assignments, consents, insurance certificates, and termination / vacate letters.
• Ensure all documentation meets compliance and audit standards, and maintain organized electronic records using SharePoint and other systems.
• Act as a primary team contact for internal and external stakeholders regarding lease documentation and transactional information.

Legal & Contract Review

Reporting & Data Management

Cross-Functional Coordination

Administrative & Project Support

Process Improvement

Your Capabilities and Credentials

Education and Experience

High school diploma required.

5 years of related experience in (ideally commercial) real estate administration, legal / paralegal, or property management.

Experience With Compliance, Audit Controls, And Contract Review Preferred.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency :

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week.

Benefits Summary :

Regular full‑time and part‑time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax‑free savings account, life and accidental death & dismemberment (AD&D) insurance, short‑term / long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary / casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax‑free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location :

Canada | AB | Edmonton

Organization :

BC‑1204 Procurement & Real Estate-CA Canada

Employee Status : Regular

Travel : No

Schedule : Full time

Job Posting :

12 / 11 / 2025 09 : 11 : 10

Req ID : 1002974

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Sales and Management

Industries

Business Consulting and Services

#J-18808-Ljbffr