Proposal specialist Jobs in Ottawa, ON

As a Proposal Support Specialist you will coordinate and manage all proposal development support activities including : reviewing organizing and editing proposal content; graphics development and management; SharePoint management and records retention; color team support; word processing; adherence to branding standards; compliance management; and quality control.

You are someone who has a passion for proposals and thrives in a collaborative environment but knows when to switch to independent deliverables. Communication is paramount so having excellent writing proofreading and editing skills.

Key indicators of success in this role are excellent attention to detail a creative mindset multitasker and independent thinking with strong time management skills in order to work productively in an evolving work environment.

• Reviewing customer Request for Proposal / Information (RFP / RFI) material to identify proposal deliverables deadlines response structure and format
• Maintain accurate customer RFP / RFI versions and amendment records
• Provide input for the proposal response document in association with the corporate template structure design and layout
• Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline
• Assign and coordinate proposal team SharePoint site activities provide site access and create SharePoint contributor groups
• Assist with creating proposal outlines schedules and work packages working closely with the Proposal and Capture Managers
• Format all proposal documentation according to team and companyapproved standards and styles
• Edit technical proposal documentation ensuring : consistency / clarity of message; contextual integrity and tone; proper grammar; coherent flow; and readability and accuracy
• Oversee graphics development support writers with content creation and engage with illustrator teams as required
• Liaise with the contributors for each proposal both internal and external to the proposal department including the following functional areas : proposals capture estimating engineering supply chain manufacturing quality business development offsets project management commercial services finance legal and other specialty functions as required
• Finalize proposal deliverables as part of digital production activities
• Maintain documentation version control at each iteration of the proposal including color team reviews and manage the final document release and archive using electronic tools; and Postproposal production document management activities
• Maintain augment and improve library of reusable proposal content graphics templates and processes to reduce response time and improve quality of future bids
• Contribute to proposal status and proposal record metrics reports
• Other duties as needed

Qualifications :

Additional Information :

Our success is fueled by individual diversity encouraging applications from women members of the LGBTQ2 community multicultural backgrounds and persons with disabilities. We will work with you around any workplace accommodation required during our application process. If you require accommodation or have questions please contact Human Resources via  .

Remote Work : Employment Type :

Fulltime