Probation officer Jobs in Oakville, ON

We are seeking a highly organized and detail-oriented Operations Officer I to join a collaborative back-office team. This is a hands-on, production-focused role responsible for the critical process of preparing financial documents for digitization. The successful candidate will ensure the accurate matching, tracking, and preparation of customer files to support compliance reviews and risk mitigations within the business unit. This is an excellent opportunity for individuals with strong data entry and organizational skills to start a career in financial operations.

Location : Mississauga (onsite)

Pay Rate : $20.77

6 months contract - Possibility of extension / conversion

Advantages

Contract Details : 6-month initial contract duration with strong possibilities for extension or conversion to a permanent role based on business needs and performance.

Career Development : An excellent platform to build foundational professional skills, including strict adherence to quality deliverables, organization, and time management.

Team Environment : Join a collaborative, friendly, and team-work oriented 9-person unit.

Compensation : Competitive pay rate of $20.77 / hour.

Stability : This team does not follow the furlough calendar.

Responsibilities

The core focus of this role is to accurately and efficiently prepare documents for scanning, ensuring the integrity and proper tracking of sensitive financial files.

Document Preparation and Matching : Locate customer profiles in the digital system based on paper files, print necessary digital information, and accurately insert it into the corresponding physical folder.

Data Entry and Tracking : Precisely log customer details, file identifiers, and preparation status into spreadsheets / systems for end-to-end tracking.

Workflow Management : Organize, box, and prepare completed folders for efficient scanning and shipping, ensuring all materials are complete and secure.

Service Level Adherence : Prioritize and manage a defined workload to consistently meet Service Level Agreement (SLA) requirements for service quality and productivity.

Compliance and Escalation : Adhere to defined enterprise frameworks and confidentiality protocols. Investigate and escalate any non-standard or high-risk activities as appropriate.

Coordination : Work closely with the scanning team and other departments to ensure a smooth and timely workflow.

Qualifications

Required Skills & Experience (Must-Haves)

Experience : 0–2 years of overall work experience.

Education : High school diploma.

Technical Proficiency : Competence in MS Suites (Outlook, and Excel for accurate data entry / filling cells).

Data Management : Proven experience in Data Entry and completing spreadsheets with a high degree of accuracy.

Process Acumen : Previous professional experience working with SLAs (Service Level Agreements) or working within a productivity-driven environment.

Work Environment : Ability to thrive and maintain focus in a fast-paced, production-oriented environment.

Physical Requirement : Able to work in a physical role, which includes lifting and moving boxes and performing repetitive hand / wrist movements.

Soft Skills : Strong attention to detail, exceptional organizational skills, and effective time management.

Preferred Assets (Nice-to-Haves)

A background in compliance or risk management.

Previous professional filing or records management experience.

Summary

If you are interested in the opperations officer role please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.