Orthodontic assistant Jobs in Edmonton, AB

Executive Assistant

Our client is searching for an Executive Assistant to join their team. A successful candidate will play a pivotal role in the smooth operation of the executive team and office. A successful candidate will provide executive level support to senior leadership while overseeing office management tasks, fostering a productive and organized environment.

Your success will be defined by your ability to :

• Manage calendars, appointments, and meetings for executives, ensuring efficient time management and prioritization
• Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Organize and prepare for board meetings, including distributing agendas, taking minutes, and following up on action items
• Act as a point of contact for internal and external stakeholders, managing communication and correspondence on behalf of executives
• Handle confidential information with the utmost discretion and professionalism
• Oversee daily office operations, ensuring a clean, organized, and well-stocked workspace
• Manage office supplies, vendors, and maintenance needs to ensure the office functions efficiently
• Coordinate company events, meetings, and team-building activities, including logistics and vendor relationships
• Implement and maintain office policies and procedures to streamline operations
• Support onboarding and offboarding processes for employees, including workstation setup and IT coordination
• Manage expense reports and budgets related to executive and office operations
• Maintain accurate records, files, and documentation in compliance with company policies
• Assist with special projects and initiatives as needed, including research, data analysis, and reporting

Your strengths include :