Operations clerk Jobs in Milton, ON

Job Type : Permanent

• Department :
• Salary :
• $69,257.00 - $86,572.00
• Close Date
• (closes at 12 : 00 am on date noted below) :
• February 18, 2026
• Hours per Week :
• 35Openings : 1# #
• Position Summary
• About Milton Join one of Ontario’s fastest-growing and most dynamic municipalities. The Town of Milton is proud to deliver high-quality, sustainable municipal services that support a vibrant, inclusive, and forward-looking community where residents thrive, businesses succeed, and nature is respected and protected. Our vision is to foster a safe, diverse, and welcoming environment—one that honours its natural landscapes and rich heritage, supports thriving and inclusive neighbourhoods, nurtures a strong and balanced economy, and offers exceptional opportunities to live, learn, work, and play. This position is eligible for the following :
• Annual Salary Range : $69,257 - $86,572
• Benefits : Regular full-time employees receive a comprehensive benefit package, with all premiums paid by the Town, an Employee Assistance Program, top-up maternity / parental leave benefits and life insurance.
• Eligibility to participate in the OMERS pension plan
• Paid time off, including vacation, incidental and volunteer days
• Employee perks / discounts : Discount on Active Living Pass and Perkopolis
• Flexible work arrangements, including hybrid work options and participation in the Town’s compressed work-week program (for eligible positions)
• For further details of what we offer, please visit Why Milton Position Summary Under the direction of the Manager, Legislative & Legal Services / Deputy Clerk, the incumbent is responsible for the co-ordination of legal functions, including but not limited to coordinating the residential / industrial subdivision agreement process, land disposition matters, title searching and registration of various documents. The incumbent is responsible for identifying, planning, and executing improvement of legal processes and to make recommendations to management.# #
• Major Job Responsibilities
• RESIDENTIAL AND INDUSTRIAL SUBDIVISION PROCESS
• Co-ordinates the residential and industrial subdivision agreement process for the Corporation, from the agreement preparation stage through to completion of the process. This includes :
• Facilitate coordination between staff, Town legal counsel, and developers for the legal review and execution of subdivision and pre-servicing agreements.
• Reviews agreements and registration documents for completion and accuracy and submits for execution.
• Maintains the subdivision agreement / assumption data source on the intranet.
• LAND DISPOSITION
• Co-ordinates the disposition of Town owned land as per the land disposition policy. This includes :
• Assist the Manager, Legislative & Legal Services with land matters involving surplus lands, municipal encroachments, easements, lease agreements, land exchanges and the provision of appropriate notice.
• Co-ordination with the Leadership Management Team to ascertain support of the sale of land and establishing the method of sale.
• Co-ordination with an independent land appraiser including the review of the appraisal.
• Consistent communication with the requestor to arrive at agreement price and terms.
• Composition of report(s) to Council for approval to dispose of land.
• Communication with the Town Solicitor to inform them of the terms of the agreement.
• Review and execution of agreement provided by the Town Solicitor.
• MISCELLANEOUS LEGAL FUNCTIONS
• Coordinating the process for real estate matters, including acquisitions, disposals, easements, lease agreements, license agreements, expropriations
• Preparing, reviewing, and coordinating the registration of various Town legal documents including notices, orders to comply discharges and releases
• Preparation, tracking and consolidation and necessary registration of by-laws
• Completion of lien and title searching (through Teraview) for the Corporation.
• Administration of the Teraview program for the Corporation.
• Conduct land title searches, review reference plans, prepare legal correspondence, and maintain organized electronic legal records.
• Processing of circulated absolute title requests.
• Responding to internal and external legal requests.
• Processing of legal invoices for the Division
• Acts as Commissioner of Oaths.
• Other duties and responsibilities as assigned
• AGREEMENT EXECUTION AND TRACKING
• Provides administrative support with agreement execution and tracking of various agreements including but not limited to tender awards, site plan agreements, common ownership agreements, fire protection, settlement agreements, condominium agreements, access agreements, etc.
• Receipt and review of the agreement to ascertain Council approval, correctness and receipt of supporting documents.
• Appropriate execution and necessary registration of the agreement
• Maintaining the deeds and agreement data source and record keeping of the original agreement.#
• Education & Experience
• Minimum Qualifications
• Law Clerk Diploma / Certificate and / or minimum Associate Member of the Institute of Law Clerks of Ontario (ILCO), or equivalent.
• Three years’ experience as a real estate law clerk.
• Experience with property law matters and a thorough understanding of real estate transactions and registrations
• Strong and accurate computer skills with proficiency in MS Office suite.
• Proficient with Teraview.
• Ability to research, interpret & analyze legislation, by-laws and policies.
• Superior interpersonal skills and ability to work well in a team environment.
• Strong verbal and written communication skills.
• Demonstrated ability to exercise significant judgement and work independently, as well as demonstrated analytical and problem-solving skills.
• Mature judgement, diplomacy and discretion in the frequent handling of sensitive and confidential material.
• Preferred Qualifications
• Post-secondary diploma / degree from an accredited college / university or equivalent in Public Administration or a related field in addition to the minimum educational requirements above.
• Experience working in a municipality.
• Prior experience working as a planning and development or real estate law clerk within a municipality would be a significant asset.
• Note to Applicants
• This posting is for an existing job vacancy.The Town is an equal opportunity employer, committed to fostering a diverse, inclusive, accessible, and respectful workplace. We encourage applications from all qualified individuals and are dedicated to fair and transparent hiring practices.We thank all who apply, however only those selected to move forward in the process will be contacted.
• Accommodations
• Should you be selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. We will work with you to ensure your full participation in the process.
• How to Apply
• Interested applicants are invited to apply online at under the Employment Opportunities section. Please ensure your application is submitted by 11 : 59 pm on February 17, 2026.
• If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.
• In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.

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