Office manager Jobs in Coquitlam, BC

Job Description

Job Description

Job Summary :

The Office Manager will oversee the general administrative function and activities of the office.

You Will :

• Oversee the daily work activities of the office.
• Provide high-level administrative support and assistance to the CEO and other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and / or distribute contents to appropriate staff.
• Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions.
• Oversee telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
• Oversee petty cash fund.
• Maintain inventory of office supplies; orders new supplies as needed.
• Maintain office files; implements an efficient system for other staff to access files and records.
• Perform other related duties as assigned.

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