Office coordinator Jobs in Cole Harbour, NS

Job Description

We are seeking a versatile Office Administrator for a dynamic multi-faceted role supporting multiple companies under the same parent organization. This is an exciting opportunity based in Beechville NS to join a progressive and supportive team that values client service employee engagement initiative efficiency and operational excellence offering exposure to a wide range of administrative and operational functions.

Key Responsibilities for the Job :

• Serve as receptionist answering and redirecting phone calls emails and visitors
• Control access to the office and maintain office security
• Manage incoming and outgoing mail office supplies and equipment
• Assist with accounts receivable including creating and distributing invoices tracking payments and following up on outstanding balances to ensure cash flow
• Support scheduling and coordination of service appointments and client communications
• Maintain and update client information conduct client satisfaction follow-ups and manage service records
• Assist with financial recordkeeping including credit card reconciliations documenting purchases and maintaining files
• Prepare and maintain office safety materials bulletins and documentation for audits and certifications
• Create schedule and manage engaging social media content across platforms
• Support general administrative tasks such as scanning spreadsheet creation and document management

Experience & Attributes for Success :

If interested in this opportunity please apply online by clicking the Apply Now button.

To learn more about similar opportunities the local job market or to discuss your career interests please contact Trish Carey Recruitment Consultant at .

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities current knowledge of the employment market and a commitment to ensuring best fit with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at .

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve where everyone feels included and valued. We promote environments that value and respect all individuals regardless of their race ethnicity gender sexual orientation age ability religion or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians Indigenous / Aboriginal People Racially Visible Persons Women Persons with Disabilities and 2SLGBTQ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process such as an interview or testing please let us know and we will make arrangements to meet your needs.

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1