Office administrative assistant Jobs in Burlington, ON

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been recognized as a Top Employer in Hamilton-Niagara for seven consecutive years. We have been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity. For 2025, Brock has been proudly recognized as one of Canada’s Top Employers for Company Culture, ranked seventh by Forbes in partnership with Statista. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

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Post End Date:

March 8, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Exempt (Employee Group)

Please note: This position islocatedat theBurlingtoncampus.

About the Role:

TheAdmistrativeAssistant provides frontline service and comprehensiveadministrativesupport to faculty leadership, staff, and incumbent ensures a smooth day to day operations, effective communication, and administrative support for departmental Administrative Assistant acts as the first point of contact, addresses inquiries, supports administrative and operational processes, andassistswithlogisticswhilemaintainingcompliance withinstitutionalstandards.

TheAdministrative Assistantwill:

• Provide day-to-day administrativeassistanceto academic leadership and faculty members;

• Coordinate communications, prepare documents and correspondence, and support scheduling needs;

• Act as a liaison between departments, and other units tofacilitateeffective administrative supports;

• Provide data entry and expense transactions processing, including reimbursements andpurchasingrecords;

• Ensuretimelyandaccuraterecording of all financialtransactions,submittingtoFinance/AP or through financial systems asappropriate;

• Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;

• Maintain records, filing systems, tracking, and databasesin accordance withprivacy guidelines;

• Assistwith postings and contracts in Workday (, TAs, RAs, overloads), ensuring compliance with collective agreements;

• Manage generic email accounts, answergeneral questions, redirect inquiries, and provideaccurateinformation to ensuretimelycommunication;

• Liaise with members of the Brock community to share up-to-date informationon deadlines, policies, and departmental operations;

• Maintain office supplies, keys, and equipment inventory;

• Schedule department and committee meetings, prepare agendas, and record minutes;

• Plan and managelogisticsfor events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

Please note: This position may requireoccasionalevenings and visits to Brock’s main campus.

KeySkills andExperience:

• Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;

• Experience in administrative or office support role;

• Proficiencywith computer systems and software applications;

• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;

• Ability tomaintainaccuraterecords, including file retention and tracking;

• Excellent writing, grammar, editing, and proofreading skills;

• Promotes and embodies inclusivity and respect within the workplace and the broader community;

• Excellent communication and interpersonal skills;

• Ability to provide responsive and professional support to faculty, staff, and students;

• Works cooperatively with colleagues to achieve departmental goals;

• Strong organizational and time-management skills with attention to detail;

• Ability to manage multiple priorities in a fast-paced environment.

• Ability tomaintainprecise records and manages complex schedules effectively;

• Handles inquiries and issues with sound judgment and efficiency.

SalaryandTotal Rewards:

• Job GradeExempt H, Salary Scale ($48,432-$78,538);

• Target Hiring Range:$48,432-$57,538

• Thisis a permanent position thatincludes:

• Health & Dental Benefits:Comprehensive extended health, dental, and vision coverage.

• Pension Plan:Enrollment eligibility in the Brock University Pension Plan.

• Vacation:Up to 3 weeks per year, in addition to university holidays.

• Professional Development:Eligibility for the Brock Tuition Waiver Program.

We are committed to offering flexible work arrangements where possible as outlined in our . As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitmentprocess, as outlined in ourand consistent with the requirements of the Ontario Human Rights contact if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting .